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2011-02-09

Lewis Central Booster Club

Board of Directors Meeting

February 9, 2011

The meeting was called to order in the Multi-Purpose room at LCHS by President, Mike Martin at 7:25 p.m.

 

In attendance were:  Bob Mundt, Tracy Blay, Dan Feller, Judy Kramer, Eric Mace, Mike Martin, Laura Mendoza, David Overholtzer, Debbie Piercy, Sheila Wenck, Linda Wright, Brian Wright, Jason Bailey, John Edwards, Sandy Forristall, Trisha Gillespie, Sheila Jacobs

Excused: Ellen Bailey, Kathy Feller, Tammi Lear, Jeff Walters, Keith Jones, Jodi Jones

 

Guests:  Charlotte Butterbaugh and Mike Hale

Minutes:  January minutes will stand as read motion to approved, 2nd and approved

Treasurer’s Report:  David Overholtzer emailed detailed reports to all LCBC Board members and disbursed the monthly balance sheet – David made some adjustments to merchandising as noted on reports

 

Motion made to approve Treasurer’s report, 2nd and approved with no discussion.

 

Athletic Director’s Report: Mike thanked everyone for making adjustments for working concessions as there have been changes to the Basketball schedule

 

Old Business:  LCBC board members need to “push” sales of 4 wheeler tickets.

Committee Reports-

Marketing and Membership:  No new discussion

Concession:

□   Dan Feller wanted to let everyone know that Jason and Ellen Bailey have done a great job taking over concessions

□   Lego competition will be Feb 18th, Judy Kramer, Linda Wright and Tracy Blay offered to work that event.

□   Swing choir competition coming up, concessions will offer spaghetti dinner for $4.00 and spaghetti w/meatballs for $5.00, both served with a roll or Texas toast, also looking into the possibility of a salad with Italian dressing.  Breakfast will include either a breakfast burrito or wrap.  Ice cream machine donated by Tracy Blay.

□   Prior to the show choir event, Jason and Dan will need volunteer to stock concessions.  Dan Feller will send email as to when they will need the volunteers.

 

Auction Committee:

The evening prior to the LCBC board meeting was spent mailing letters to all parents of middle/ high school students.

□   Menu of Cajun cuisine was approved by all LCBC board members.

□   Donation forms were given to Mike Martin to scan and give to those board members seeking donations for the auction.

 

New Business: 

 

□   David Overholtzer asked to have a committee of members look at the idea of credit card processing for booster club events, concessions and merchandising.  Mike Martin, Judy Kramer and Brian Wright will get with David to review the endeavor

□   Brian Wright and Linda Wright asked to plan “chili cook-off”  fundraiser at LPL’s to raise money for auction, and sell tickets for both the 4 wheeler and auction.---- details to follow.

Motion to approve new business credit card endeavor, 2nd and approved to proceed to next level.

Motion to approve fundraiser, 2nd and approved

 

Discussion:

Bob Mundt presented a timeline of marketing events that stated that letters and emails were going out for ticket sales to the auction. Posters, yard signs, robo calls and press release were to follow shortly.  Eric Mace passed out a list of business that had donated to the auction in the past.  Each member is to view the list and take a least 10 business to call for donations to this years event.

 

 

Motion was made to adjourn, 2nd, motion passed.  Meeting adjourned at 8:35p.m.

 

Respectfully submitted,

 

Laura Mendoza

LCBC Secretary