March 22, 2021 Board Minutes

LEWIS CENTRAL BOARD OF DIRECTORS
BOARD MEETING
MONDAY, MARCH 22, 2021
EDUCATION RESOURCE CENTER
Un-Official Minutes



Call to Order:
Board President Dorene Scheffel called the regular meeting to order at 6:30 p.m. At roll call, the following board members responded as present: Mr. Houseton, Mrs. McDaniel, Mr. Stoufer, Mr. Weilage, Mrs. Scheffel.
Members absent at roll call: Ms. Adkins, Mr. Hendrix

Administrators: Dr. Eric Knost, Dave Black, Andrea Raes, Randy Portrey, Dr. Kim Jones, Erica Kenoyer, Jim Dermody

Approve Agenda:
Motion: Mrs. McDaniel
Second: Mr. Houseton
Discussion: None
Carried: 5-0

2021-2022 (FY22) Budget Public Hearing was held.

Mr. Hendrix entered the meeting at 6:42 p.m.

Commendations/Good News:

• History Day Success
• Camp Learn S’more
• Spring Activities
• Construction Projects

Comments & Suggestions: None

Consent Agenda: Mr. Hendrix moved, seconded by Mr. Stoufer, that the consent agenda be approved as presented.  Discussion: The Consent Agenda included approval of minutes – March 1, 2021 regular meeting. Financial Reports. Bills recommended for payment and Personnel – Administrative Recommendations: Classified – Approval to Employ – Sandra Kloster, MS NS Assoc; Chandler Beardmore, TH NS Assoc. Classified – Resignations/Terminations – Paul Kelly, HS FT Custodian; Candace Matheis, IT Technician; Amy Peterson, MS Guidance Admin Assistant; Sandy Fischer, TH Office Clerk. Coaches & Sponsors – Resignations/Terminations – Kenny Neelon, HS Asst Basketball Coach. Fundraiser Approvals – MS Band, HS Boys’ Soccer and HS Track Teams. Miscellaneous Contracts.  Carried: 6-0

Reports
• COVID Related Updates – Dr. Knost

Discussion Items
8.01 Bleacher Purchase and Installation of the Middle School
Randy Portrey presented three bids for bleacher replacement on the west side of the main gym at the Middle School. This replacement will complete the phased project.

8.02 Safety Upgrades to the High School Baseball/Softball Fields
Randy Portrey sought bids from three companies and presented the two that bid. Both fields pose a danger for our players and visiting players. The work is extensive and focuses on the most important aspects that will provide safety for our student players.

8.03 Handwriting and Keyboarding Resource Proposal
Dr. Kim Jones presented the recommendation to purchase Handwriting Without Tears and Keyboarding Without Tears resources for all PK-1 classrooms.

8.04 E‐rate Technology Purchases (3)
Dave Black gave an overview of the E-Rate program and presented RPF’s for three projects are eligible for the program. The three projects are the replacement of Kreft wireless link, networking equipment, and UPS equipment.

8.05 Chromebook Replacement Cycle Purchase
Dave Black presented the bids to replace 800 Chromebooks for this coming year.

8.06 402 Series Policy Reviews, Updates and Alignments, Second Read
Dr. Knost presented Policies 402, 405 and 408 series, and all accompanying Regulations and Exhibits on Second Read.

8.07 403 Series Policy Reviews, Updates and Alignments, First Read
Dr. Knost presented Policies included in the 403, 405, 410, 411 and 413 series, and all
accompanying Regulations and Exhibits on First Read.

8.08 Employee Request for Other Paid or Unpaid Leave (Closed Session)
Closed Session per Iowa Code 21.5 (1) (a), closed session is appropriate to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that governmental body’s possession or continued receipt of federal funds.
Motion: Mr. Hendrix
Second: Mr. Stoufer
Discussion: None
Carried via Roll Call Vote: Mr. Stoufer, aye; Mr. Weilage, aye; Mr. Hendrix, aye; Mr. Houseton, aye; Mrs. McDaniel, aye; and Mrs. Scheffel, aye.
The board entered closed session at 7:43 p.m.
The board exited closed session at 7:48 p.m.

8.09 Late Filed Open Enrollment-Out Application for 2020-2021 (4) (Closed Session)
Closed Session per Iowa Code 21.5 (1) (a), closed session is appropriate to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that governmental body’s possession or continued receipt of federal funds.
Motion: Mr. Hendrix
Second: Mr. Stoufer
Discussion: None
Carried via Roll Call Vote: Mr. Stoufer, aye; Mr. Weilage, aye; Mr. Hendrix, aye; Mr. Houseton, aye; Mrs. McDaniel, aye; and Mrs. Scheffel, aye.
The board entered closed session at 7:48 p.m.
The board exited closed session at 8:03 p.m.

Comments & Suggestions: None

Action Items
10.01 Bleacher Purchase and Installation of the Middle School
Motion by Mr. Hendrix to approve TownsEnd Company for the bleacher replacement and installation on the east side of
the Middle School gym at a cost of $38,441.00.
Second: Mr. Stoufer
Discussion: None
Carried: 6-0

10.02 Safety Upgrades to the High School Baseball/Softball Fields
Motion by Mr. Hendrix approve B & D Diamond Pro, Inc., as the contractor for the needed work and renovations to the
high school baseball and softball fields for $134,395.00.
Second: Mr. Houseton
Discussion: None
Carried: 6-0

10.03 Handwriting and Keyboarding Resource Proposal

Motion by Mr. Hendrix to approve the purchase of Handwriting Without Tears and Keyboarding Without Tears for grades PK‐1 for a total cost of $17,844.
Second: Mr. Stoufer
Discussion: None
Carried: 6-0

10.04 E‐rate Technology Purchases (3)
Motion by Mr. Hendrix to approve the purchase of the licensed wireless point‐to‐point connection from Smartwave not
to exceed $34,719 pending funding approval through the USAC E‐rate process and resulting in a district cost totaling $13,877.60.
Second: Mrs. McDaniel
Discussion: None
Carried: 6-0

Motion by Mr. Hendrix to approve the purchase of all network switching devices specified in the response, including
equipment, licensing (5 years), optics, all required cabling and installation/configuration from Riverside Technologies (RTI) not to exceed $299,877.40 pending funding approval through the USAC E‐rate process and resulting in a district cost of $119,950.96.
Second: Mrs. McDaniel
Discussion: None
Carried: 6-0

Motion by Mr. Hendrix Board to approve the purchase of all UPS devices specified in the response, including management software from Riverside Technologies (RTI) not to exceed $20,334.15 pending funding approval through the USAC E‐rate process and resulting in a district cost of $8,133.66.
Second: Mr. Houseton
Discussion: None
Carried: 6-0

10.05 Chromebook Replacement Cycle Purchase
Motion by Mr. Hendrix to approve the purchase of 800 HP Chromebook x360 11 G3 EE Chromebooks from RTI for a total
of $225,600.
Second: Mrs. McDaniel
Discussion: None
Carried: 6-0

10.06 402 Series Policy Reviews, Updates and Alignments, Second Read
Motion by Mr. Hendrix to approve presented Policies included in the 402, 405 and 408 series, and all accompanying Regulations and Exhibits on Second Read.
Second: Mr. Stoufer
Discussion: None
Carried: 6-0

10.07 403 Series Policy Reviews, Updates and Alignments, First Read
Motion by Mr. Hendrix to approve presented Policies included in the 403, 405, 410, 411 and 413 series, and all
accompanying Regulations and Exhibits on First Read.
Second: Mr. Houseton
Discussion: None
Carried: 6-0

10.08 Employee Request for Other Paid or Unpaid Leave
Motion by Mr. Hendrix to approve request as presented pertaining to personal leave not to include sub pay dock.
Second: Mr. Stoufer
Discussion: None
Carried: 6-0

10.09 Late Filed Open Enrollment-Out Application for 2020-2021 (4)
Motion by Mr. Hendrix to deny Late Filed Open Enrollment Request for Student A.
Second: Mr. Stoufer
Discussion: None
Carried: 6-0

Motion by Mr. Hendrix to deny Late Filed Open Enrollment Request for Student B.
Second: Mr. Houseton
Discussion: None
Carried: 6-0

Motion by Mr. Hendrix to deny Late Filed Open Enrollment Request for Student C.
Second: Mr. Stoufer
Discussion: None
Carried: 6-0

Motion by Mr. Houseton to deny Late Filed Open Enrollment Request for Student D.
Second: Mrs. McDaniel
Discussion: None
Carried: 4-0 with Mr. Stoufer and Mr. Hendrix abstaining

Information/Future Items
*Regular School Board Meeting – April 5, 2021 at 6:30 p.m. at the ERC

With no further business before them, at 8:16 p.m. Mr. Hendrix motioned to adjourn the meeting, seconded by Mr. Stoufer. By voice vote, all were in favor.

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