May 20, 2019

May 20, 2019 Board Minutes
Posted on 05/23/2019

LEWIS CENTRAL BOARD OF DIRECTORS
BOARD MEETING
MONDAY, MAY 20, 2019
Un-Official Minutes


Call to Order: Board President Dorene Scheffel called the regular meeting to order at 6:31 pm. At roll call, the following board members responded as present: Mr. Hendrix, Mr. Portrey, Ms. Adkins and Mrs. Scheffel. Mrs. McDaniel and Mr. Stoufer were absent.

Administrators: Dr. Mark Schweer, Dave Black and Jeff Carper

Guest in attendance: Josh Allen and Kelley Rosburg. Media: Tim Johnson

Approve Agenda: Mr. Hendrix moved, seconded by Ms. Adkins, that the agenda be approved as presented. Discussion: None Carried: 5-0

Public Hearing:
• Public hearing on the construction of the football press box. Kelley Rosburg from BVH provided information on the design and construction time line for the new football press box. It will be a free standing structure, double tiered and have a rear walkway. There will be dual counters for seating and a railed observation deck that can be used for digital media recording of events. Total cost is currently estimated at $408,000. The tentative completion date is July 15, 2020. Bids for construction are due by 6/6/19. Review of bids and recommendation to the board for consideration will occur at the 6/17/19 board meeting.

Commendations/Good News:
• LCMS receives free water bottle filling station from Delta Dental of Iowa Foundation
• We have three 8th grade band students that represented Lewis Central as members of the All-Iowa 8th grade band in Des Moines
 Karlie Mullenix
 Makenna Carpenter
 Jack Doolittle
• The Lewis Central High School Student Council was recognized as a 2019 National Gold Council of Excellence.
• Seniors from the high school went to Titan Hill to speak to 3rd, 4th and 5th graders about their time at Lewis Central.
• Josh Allen shared information about doing an online book study during the summer. The book is It’s Complicated: the Social Lives of Networked Teens, by Danah Boyd. Some educators mentioned that it didn’t necessarily apply to their teaching assignment, but would like to participate from the perspective of a parent. At that point it seemed like a good idea to open the opportunity to all parents.
• Dave Black shared an article from the Daily Nonpareil about how Lewis Central helps advanced students succeed

Comments & Suggestions: None

Consent Agenda:
Mr. Hendrix moved, seconded by Ms. Adkins that the consent agenda be approved as presented. Discussion: the Consent Agenda included approval of minutes – May 6 2018. Administrative recommendations: Licensed – Approval to employ: Andrea Raes – ERC Business Manager/Board Secretary, Laurie West – HS Language Arts/Speech, Amanda Stevenson – TH PT Elementary Music Teacher. Classified Approval to employ: Kelly Tompkins – KR Nutrition Services Associate. Licensed – Resignations: Krista Hernandez – HS Math Teacher. Classified Resignations/Terminations: James Cooper – Transportation Bus Driver, Makayla Smith – TH Special Education Paraeducator, Sharena Gayman – Transportation Bus Monitor. Licensed Transfers – Heather Nano – TH Title I Teacher to Kreft Elementary Teacher. Classified Transfers/Promotions: Carol Coats – HS Health Associate to HS Receptionist, Jim Pettit – HS At-Risk Para to HS Connections to Graduation Specialist. Carried: 5-0

Reports – None

Discussion Items
7.01 Technology Equipment Renewal
Mr. Dave Black provided the board information regarding the need to purchase 950 Chromebook devices for the upcoming school year for 2nd, 3rd, 6th and 9th grades. 500 touch screen Chromebook devices will be used for Kindergarten through 3rd grade. The remaining 450 will be used for 6th and 9th grades. Bids were sent out and responses from 4 vendors were received. Recommendation is to approve the bid from RTI for $278,025

Teacher laptop replacement needed for 85 machines. Bids were sent out and responses from 4 vendors were received. Recommendation is to approve the bid from SHI (Somerset NJ) for $60,859.

The engineering department at the high school has requested replacement of the large format plotter for PLTW. 3 bids were received. Recommendation is to approve the bid from RTI for $6,599

7.02 Bids on Summer Improvement Projects
We have a need to upgrade and replace the black top asphalt with concrete in heavily trafficked areas around the schools within the district. This is part of a multi-year plan that will be completed in phases. Bids were sent out to replace the black asphalt drive in front of the high school with concrete. Recommendation to approve the bid from Weilage Landscaping for $105,745.

In the sports complex there is a need to repair cracks in the tennis courts. Recommendation to approve the bid from Protrack and Tennis for $3,808.

PPEL funds will be used to pay for all of these projects

7.03 Software Renewals
We need to annually renew our subscription for Turnitin. This is an internet based plagiarism detection service that is used at the high school to improve student outcomes and deter academic dishonesty. Recommendation is to approve the subscription cost of $3,519.25

We need to annually renew our licensing for the software platform Edgenuity. This software platform allows access to online supplemental curriculum. Recommendation is to approve the annual subscription cost of $5,200.

We need to annually renew our licensing with Follet for the library circulation software and inventory management product. This platform serves all schools in the district and manages our fixed asset inventory. Recommendation is to approve our licensing from Follet Solutions as specified at a cost of $8,461.65.

We need to annually renew our licensing with Frontline Education for the Absence & Substitute Management and Time & Attendance Management products. This platform manages all employee absences, substitute calling, employee hours through time clocks, etc. Recommendation is to renew our licensing from Frontline Education as specified totaling $19,247.13

7.04 Administrator Mentoring and Induction Program
Every school district in Iowa is required by ch. 284.5 to have a mentoring and induction program for beginning principals and persons new to the superintendency. Recommendation is for board motion to approve our district’s participation in SAI administration mentoring and induction program for the following new principals and superintendent. The cost to the district will be $500.
Erica Kenoyer
Dana Barker
Ryan Barker
Eric Knost
Mandie Reynolds

7.05 Set Wages for Classified Employees
Several options were presented for all classified employee wages for 2019-2020. 3.0% and 3.50% total package increases were discussed. Dr. Schweer recommends that the classified employees who do not have insurance benefits be given a slightly higher raise.

7.06 Approval of Administrator Provisions Document
Master contract and administrator salaries will be presented for approval on the 6/3/19 board meeting.

7.07 Open Enrollment-Out Applications for 2019-2020
No closed session needed. Open enrollment application for 2nd and 5th grade student who have never attended Lewis Central schools. Parent has requested open enrollment from Lewis Central to Treynor. Originally open enrolled to Council Bluffs Community Schools. Recommendation is to approve open enrollment out application.

Comments & Suggestions: None

Action Items
9.01 Technology Equipment Renewal
Mr. Hendrix moved, seconded by Ms. Adkins, that the Lewis Central Board of Directors approve the Technology Equipment Renewal as presented. Discussion: None Carried: 5-0

9.02 Bids on Summer Improvement Projects
Mr. Hendrix moved, seconded by Ms. Adkins, that the Lewis Central Board of Directors approve the Summer Improvement Projects as presented. Discussion: None Carried: 4-0; Mr. Weilage abstained

9.03 Software Renewals
Mr. Hendrix moved, seconded by Ms. Adkins, that the Lewis Central Board of Directors approve the Software Renewals as presented. Discussion: None Carried: 5-0

9.04 Administrator Mentoring and Induction Program
Mr. Hendrix moved, seconded by Ms. Adkins, that the Lewis Central Board of Directors approve the Administrator Mentoring and Induction Program. Discussion: None Carried: 5-0

9.05 Set Wages for Classified Employees
Mr. Hendrix moved, seconded by Ms. Adkins, that the Lewis Central Board of Directors set wages for Classified Employees as presented. Discussion: None Carried: 5-0

9.06 Approval of Administrator Provisions Document
Mr. Hendrix moved, seconded by Ms. Adkins, that the Lewis Central Board of Directors approve the Administrator provisions Document as presented. Discussion: None Carried: 5-0

9.07 Open Enrollment-Out Applications for 2019-2020
Mr. Hendrix moved, seconded by Ms. Adkins, that the Lewis Central Board of Directors approves the Open Enrollment Out application for the 2019-2020 school year as presented. Discussion: None Carried: 5-0

Information/Future Items
*Regular School Board Meeting – June 3, 2019
*Regular School Board Meeting – June 17, 2019

With no further business before them, at 7:37 pm Ms. Adkins motioned to adjourn the meeting, seconded by Mr. Weilage. By voice vote, all were in favor.

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