February 4, 2019

February 4, 2019 Board Minutes
Posted on 02/07/2019

LEWIS CENTRAL BOARD OF DIRECTORS
BOARD MEETING
MONDAY, FEBRUARY 4, 2019
Un-Official Minutes


Call to Order: Board President Dorene Scheffel called the regular meeting to order at 6:30 pm. At roll call, the following board members responded as present: Mr. Hendrix (via Google Hangouts), Mrs. McDaniel, Mr. Portrey, Mr. Stoufer, Mr. Weilage and Mrs. Scheffel. Ms. Adkins was absent.

Administrators: Dr. Mark Schweer, Dave Black, Jeff Carper, Dr. Kim Jones and Dale Kreher

Guest in attendance: Sarah Langille, Kelly Rosburg, Joe Zadina. Media: Tim Johnson

Approve Agenda: Mr. Stoufer moved, seconded by Mrs. McDaniel, that the agenda be approved as presented. Discussion: Mrs. Scheffel requested to proceed through Discussion Items 7.01 – 7.06 and Action Items 9.01 – 9.06 and then return to Discussion Item 7.07. Carried: 6-0

Commendations/Good News: None

Comments & Suggestions: None

Consent Agenda: Mr. Stoufer moved, seconded by Mr. Hendrix, that the consent agenda be approved as presented. Discussion: The Consent Agenda included approval of minutes – January 21, 2019 Regular Board Meeting, and January 28, 2019 Work Session. Administrative Recommendations: Licensed – Approval to Employ: Licensed – Approval to Employ: Dana Barker – TH Building Principal, Jennifer Novreske – HS SpEd Teacher. Classified Approval to Employ: Tina Garrison – MS Nutrition Services, Dennis Davis – TRN Bus Monitor. Licensed – Resignations: Mike Hale - HS Assoc. Principal/Activities Director. Licensed Transfers – Kayla Tech – from MS to HS Science. Carried: 5-0 with Mr. Hendrix abstaining

Reports
Key Financial Measures – Dale Kreher presented key financial measures to the Board. They included, Enrollment Trends, Staff Costs, Percent of Revenue Spent, New Money/Settlements/Salary and Benefits percentages, along with Solvency Ratio and Unspent Authorized Budget Ratio.

Discussion Items
7.01 Approve 2019-2020 & 2020-2021 Calendars
For the past couple of years, we have approved a two year calendar. Tonight we are asking the board to approve both the 2019-20 and 2020-2021 calendars. Some minor changes to the 2019‐2020 calendar which was approved last year:

Classes will begin on August 26
Thanksgiving break will be November 27‐29
Winter break will be two full weeks (December 23 – January 3)
Spring break will be from April 9 – 13
Graduation is scheduled for May 24
Last day of classes is scheduled for June 2
Any snow days will be added at the end of the year.
Administration is also recommending that the 1 hour early dismissals on Wednesday continue.

7.02 Furniture Order for Titan Hill Addition
Mr. Stopak has requested furniture for the two (2) new conference rooms and the (1) one classroom. The request includes 2 conference room tables; 24 conference room chairs; 10 activity tables; 30 student stools; 3 white boards, and 3 tack boards.
Jeff Carper has secured three quotes:
- K‐Log ($16,303.66)
- National Business Furniture ($18,994.64)
- School Specialty ($11,301.57)
The administration is recommending that we approve the price quote from School Specialty in the amount of $11,301.57 which includes handling and shipping.

7.03 Instructional Materials Purchase
Dr. Jones has provided you with information regarding the year 2 of a 3‐year commitment of the literacy materials that we approved in May of 2018. The total cost of the literacy materials from Fountas and Pinnell (including shipping) is $93,528.

We are also recommending the purchase of Health textbooks for the High School at a cost of $6,478.50.

7.04 Approve Change Orders for Titan Hill Addition
As mentioned in a previous update Jeff was given authorization to move forward on a couple of change orders associated with the Titan Hill Addition project so as to not further delay the project. This has been placed as an agenda item so that we have formal board action approving these two change orders.

The change order includes adding tile to the walls in two restrooms $2,822.00
Return air ductwork and registers in classroom 138 $1,271.00
Total for this change order $4,093.00

The total cost of the Titan Hill Addition project is now $3,129,148

7.05 Flooring for Titan Hill Addition (classroom & pool entrance)
According to the contract, this is the responsibility of the owner. Mr. Carper has secured two quotes:
- Midwest Floor Covering $20,547
- Bushman $11,511

7.06 Pottawattamie Countywide Multi-Jurisdictional Hazard Mitigation Plan
Pottawattamie County Emergency Management has requested that we approve the attached resolution. All the cities and school districts in the county are included in the plan. A copy of the plan is provided.

Comments & Suggestions: None

Action Items
9.01 Approve 2019-2020 & 2020-2021 Calendars
Mrs. McDaniel moved, seconded by Mr. Hendrix, that the Lewis Central Board of Directors approve the 2019-2020 and 2020-2021 calendars as presented. Discussion: None Carried: 6-0

9.02 Furniture Order for Titan Hill Addition
Mrs. McDaniel moved, seconded by Mr. Weilage, that the Lewis Central Board of Directors approve the price quote from School Specialty for furniture for the Titan Hill addition in the amount of $11,301.57. Discussion: None Carried: 6-0

9.03 Instructional Materials Purchase
Mrs. McDaniel moved, seconded by Mr. Weilage, that the Lewis Central Board of Directors approve the purchase of literacy materials from Fountas and Pinnell at a cost of $93,528 and also the purchase of High School Health textbooks at a cost of $6,478.50. Discussion: None Carried: 6-0

9.04 Approve Change Orders for Titan Hill Addition
Mr. Weilage moved, seconded by Mr. Hendrix, that the Lewis Central Board of Directors approve change order number 15129-07 totaling $4,096.00. Discussion: None Carried: 6-0

9.05 Flooring for Titan Hill Addition (classroom & pool entrance)
Mr. Weilage moved, seconded by Mr. Stoufer, that the Lewis Central Board of Directors approve the bid from Bushman Floor Covering in the amount of $11,511.00. Discussion: None Carried: 6-0

9.06 Pottawattamie Countywide Multi-Jurisdictional Hazard Mitigation Plan
Mr. Hendrix moved, seconded by Mr. Portrey, that the Lewis Central Board of Directors approve the resolution to approve and adopt the Pottawattamie Countywide Multi-Jurisdictional Hazard Mitigation Plan. Discussion: None Carried: 6-0

7.07 Possible Purchase of Real Estate (Closed Session per Iowa Code 21.5(1) (j.)
At 7:10 p.m. Mrs. McDaniel moved, seconded by Mr. Hendrix, that the Lewis Central Board of Directors move into Closed Session per Iowa Code Section 21.5(1)(j), to discuss “the possible purchase of particular real estate where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property”. Discussion: None Carried: 6-0

At 8:30 p.m. Mr. Stoufer moved, seconded by Mrs. McDaniel, that the Lewis Central Board of Directors return to Open Session. Discussion: None Carried: 6-0

Information/Future Items
*Regular School Board Meeting – February 18, 2019

With no further business before them, at 8:40 pm Mr. Stoufer motioned to adjourn the meeting, seconded by Mr. Weilage. By voice vote, all were in favor.

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