May 21, 2018

May 21, 2018 Board Minutes
Posted on 05/25/2018

LEWIS CENTRAL BOARD OF DIRECTORS
BOARD MEETING
MONDAY, MAY 21, 2018
Un-Official Minutes


Call to Order: Board President Dorene Scheffel called the regular meeting to order at 6:30 pm. At roll call, the following board members responded as present: Mr. Hendrix, Mrs. McDaniel, Mr. Portrey and Mrs. Scheffel. Ms. Adkins and Mr. Stoufer arrived late and Mr. Weilage was absent.

Administrators: Dr. Mark Schweer, Dave Black, Jeff Carper, Barb Grell, Dr. Kim Jones and Dale Kreher

Guest in attendance: Nicole Baker, Kristina Beckner, Anne Benson, Amy Higginbotham, Dr. Johnny Kurt and Sarah Langille Media: Tim Johnson

Approve Agenda: Mr. Hendrix moved, seconded by Mrs. McDaniel, that the agenda be approved as presented. Discussion: Move Discussion Item 7.10 after Action Items. Carried: 4-0

Commendations/Good News:
• Kreft Students raised over $11,000 during the PTA Walk-a-Thon and the winning class got to Slime the Principal.
• Both Boys and Girls Soccer are having a great season!

Comments & Suggestions: None

Consent Agenda: Mr. Hendrix moved, seconded by Mr. Portrey, that the consent agenda be approved as presented. Discussion: The Consent Agenda included approval of minutes – May 7, 2018 meeting, Financial Reports; Summary of Revenue and Expenses; Activities Fund. Bills recommended for payment. Administrative Recommendations – Personnel, Licensed – Approval to Employ: Rachele Owen – HS Asst. Volleyball, Elizabeth Hytrek – HS Head Cheer Carried: 4-0

Reports
• Dr. Schweer provided the Board with a map from IASB which showed open enrollment rates throughout the state.

Discussion Items
7.01 Second Reading of Several Policies
#401.7 Long‐Term Illness or Disability
#401.8 Unpaid Leave Not Covered by the Family and Medical Leave Act
#401.24 Family & Medical Act
#603.5 Instructional Materials Selection
#603.5 Exhibits
#603.7 Instructional Materials Inspection/Reconsideration
#603.7 Exhibits

7.02 Approval of Summer Improvement Projects
We have a need for additional storage at the Kreft site. Bids were sent out for a 24’ x 30” garage with footings per city code. The garage would be constructed on the north side of the receiving area. Recommendation to approve the bid from The Garage Company for $20,399.

Plans are to replace the small lockers in the Middle School locker room with 12 – 21 x 24, metal, open face athletic lockers. Recommendation is to approve the price quote from Salsbury in the amount of $5,700.

Instead of wind screens, Jeff is recommending slats for the fenced in area behind the High School. Our summer maintenance crew will install. Recommendation is to approve the cost of the slats at a cost of $3,192.

We have a need to construct a safety room in our special needs classroom. The room would be similar to the safety rooms we have at Kreft and Titan Hill. Recommendation is to approve the bid from CK Construction in the amount of $2,789.

7.03 Approval of IT for Titan Hill Addition
The district is responsible for installing I.T. cabling for the Titan Hill Addition. The recommendation is to approve the bid from Computer Cable Connection in the amount of $28,169.00.

7.04 Radio(s) Replacement at the High School
The High School Administration has requested to replace the current hand‐held radios. The upgrade would be to replace the 20 analog radios with radios with the digital platform. The plan also includes sending the radios to Kreft for their use. Mr. Vinchattle has a quote from Electronic Engineering for $8,608.

7.05 Approval of Fine Arts Curriculum Standards
Dr. Jones has provided the Board with the Fine Arts Curriculum Standards. She and several members of the Fine Arts Curriculum Content Team were in attendance at the meeting.

7.06 Approval of School Counseling Standards
Dr. Jones has provided the Board with a copy of the school counseling standards. She was at the meeting Monday to answer questions.

7.07 Approval of K-1 Reading Resources Materials
Dr. Jones has provided the Board with information regarding the request to purchase reading materials for grade K-1. She, Barb Grell and several teachers were at the meeting to answer questions. The proposal is to purchase Fountas and Pinnell Classroom System components: Shared Reading, Phonics, Spelling and Word Study, Interactive Read Alouds and Reading Mini Lessons.

7.08 Ratification of collective Bargaining Agreement with LCEA
The base will increase $490 to $31,750. There will be no vertical step movement. There will be horizontal movement for all eligible employees. The career increment amounts in the current contract will be paid to all eligible employees. That is a total package increase of 2.00%.
The District and the Association agree to form a Labor Management Committee to review the current salary schedule and to recommend an alternative salary schedule to the District and the Association for consideration prior to negotiations for the 2019‐2020 contract.

7.09 Software Renewals
We need to annually renew our licensing with OnToCollege for access to the John Baylor ACT Prep, Study Skills and Test Taking Strategies for use at the High School. OnToCollege (licensed through GHAEA) - $7,900.00

We need to annually renew our licensing with EduPlanet21 for the curriculum management product that we use for unit planning and alignment. All teachers in the district use this product to manage unit design using the Understanding by Design (UbD) framework. Recommend renewing our licensing from EduPlanet21 as specified totaling $7,700.00.

We need to annually renew our licensing with Follett for the library circulation and inventory management product. This platform serves all schools in the district and manages our fixed asset inventory. Recommend renewing our licensing from Follett Solutions as specified totaling $8,376.33.

We need to annually renew our licensing with Adobe for the Creative Cloud Suite of products (Acrobat, Photoshop, Illustrator, Dreamweaver, Premier, etc.) for use both in the curriculum at the high school and throughout the district in the offices. This K-12 District Device License VIP program license provides for districtwide use of all of their products. Recommend renewing our licensing from JourneyEd as specified totaling $11,995.00.

We need to annually renew our licensing with Frontline Education for the Absence & Substitute Management and Time & Attendance Management products. This platform manages all employee absences, substitute calling, employee hours (time clocks), etc. Recommend renewing our licensing from Frontline Education as specified totaling $17,987.98.

We need to annually renew our licensing with SchoolMessenger for Web Hosting services for our district and school websites. Recommend renewing our licensing from SchoolMessenger as specified totaling $4,326. i-Ready Diagnostic Assessments in Reading and Math. We use multiple external assessments for measuring student achievement. In addition to the Iowa Assessments, we have used i-Ready in our district for the past three years. This diagnostic assessment platform provides us significant information about reading and math achievement and growth for students in grades K-8. In addition, we use will use the online instruction components of the platform for math intervention services at the Middle School. Recommend renewing our i-Ready licensing from Curriculum Associates for $25,644.00.

Comments & Suggestions: None

Action Items
9.01 Second Reading of Several Policies
Mr. Hendrix moved, seconded by Mr. Portrey, that the Lewis Central Board of Directors approve above referenced policies on second reading. Discussion: None Carried: 4 - 0, with Ms. Adkins and Mr. Stoufer abstaining.

9.02 Approval of Summer Improvement Projects
Mr. Hendrix moved, seconded by Mrs. McDaniel, that the Lewis Central Board of Directors approve the recommended bids for the above referenced summer improvement projects. Discussion: None Carried: 4 - 0, with Ms. Adkins and Mr. Stoufer abstaining.

9.03 Approval of IT for Titan Hill Addition
Mr. Hendrix moved, seconded by Mrs. McDaniel, that the Lewis Central Board of Directors approve the bid from Computer Cable Connection in the amount of $28,169.00. Discussion: None Carried: 4 - 0, with Ms. Adkins and Mr. Stoufer abstaining.

9.04 Radio(s) Replacement at the High School
Mr. Hendrix moved, seconded by Mrs. McDaniel, that the Lewis Central Board of Directors approve the quote from Electronic Engineering in the amount of $8,608 to replace the radios at the High School. Discussion: None Carried: 4 - 0, with Ms. Adkins and Mr. Stoufer abstaining.

9.05 Approval of Fine Arts Curriculum Standards
Mr. Hendrix moved, seconded by Mrs. McDaniel, that the Lewis Central Board of Directors approve the adoption of the Fine Arts Curriculum Standards. Discussion: None Carried: 4 - 0, with Ms. Adkins and Mr. Stoufer abstaining.

9.06 Approval of School Counseling Standards
Mr. Hendrix moved, seconded by Mrs. McDaniel, that the Lewis Central Board of Directors approve school counseling standards. Discussion: None Carried: 4 - 0, with Ms. Adkins and Mr. Stoufer abstaining.

9.07 Approval of K-1 Reading Resources Materials
Mr. Portrey moved, seconded by Mr. Hendrix, that the Lewis Central Board of Directors approve the purchase of the K‐1 reading materials at a cost of $116,572. Discussion: None Carried: 5-0, with Ms. Adkins abstaining.

9.08 Ratification of Collective Bargaining Agreement with LCEA
Mr. Hendrix moved, seconded by Mr. Portrey, that the Lewis Central Board of Directors ratify the collective bargaining agreement with the LCEA for the 2018‐2019 contract year. Discussion: None Carried: 6-0

9.09 Software Renewals
Mr. Hendrix moved, seconded by Mrs. McDaniel, that the Lewis Central Board of Directors approve the recommended software renewals totaling $83,929.31. Discussion: None Carried: 6-0

7.10 Superintendent Evaluation (Closed Session)
At 8:00 p.m. Mr. Mr. Hendrix moved, seconded by Mrs. McDaniel, that the Lewis Central Board of Directors move into Closed Session per Iowa Code § 21.5(1)(i), To evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session. Discussion: None Carried: 6-0

At 9:05 p.m. Mr. Hendrix moved, seconded by Ms. Adkins, that the Lewis Central Board of Directors return to Open Session. Discussion: None Carried: 6-0

Information/Future Items
*Regular School Board Meeting – June 4, 2018
*Regular School Board Meeting – June 18, 2018

With no further business before them, at 9:05 pm, Ms. Adkins moved, seconded by Mr. Stoufer, that the Lewis Central Board of Directors adjourn the meeting. By voice vote, all were in favor.

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