April 16, 2018

April 16, 2018 Board Minutes
Posted on 04/19/2018

LEWIS CENTRAL BOARD OF DIRECTORS
BOARD MEETING
MONDAY, APRIL 16, 2018
Un-Official Minutes


Call to Order: Board President Dorene Scheffel called the regular meeting to order at 6:30 pm. At roll call, the following board members responded as present: Mr. Hendrix, Mrs. McDaniel, Mr. Weilage and Mrs. Scheffel. Ms. Adkins, Mr. Portrey and Mr. Stoufer were absent.

Administrators: Dr. Mark Schweer, Dr. Joel Beyenhof, Dave Black, Jeff Carper, Dale Kreher and Joe Vinchattle

Guest in attendance: Breanne Cunningham, Michelle Kavars, Kelly Vinchattle and Tracy Watsabaugh. Media: Tim Johnson

Approve Agenda: Mr. Hendrix moved by Mrs. McDaniel, that the agenda be approved as presented. Discussion: Table 7.08/9.08, Superintendent Evaluation until the next meeting. Carried: 4-0

Commendations/Good News:
• Superintendent’s MVP this month was awarded to Mr. Joe Vinchattle, Associate Principal at the High School. Congratulations!
• Three LCHS students were selected for the World Herald Academic 1st Team, Gabriel Kjeldgaard, Aidan Cozart and Ottilie Cooper-Ohm. There were 12 Iowa students selected, no other CB schools are represented.
• CONGRATULATIONS to the three LC Student-Athletes who were named Winter Scholar-Athlete Award winners recently by the Greater Omaha Sports Committee. Honored were Maegan Holt (Girls Basketball), Jackson Allmon (Boys Swimming) and Gabe Kjeldgaard (Wrestling).
Comments & Suggestions: None

Consent Agenda: Mr. Hendrix moved, seconded by Mrs. McDaniel, that the consent agenda be approved as presented. Discussion: The Consent Agenda included approval of minutes – April 2, 2018 meeting, Financial Reports; Summary of Revenue and Expenses; and Activities Fund. Bills recommended for payment and Personnel – Administrative Recommendations: Licensed - Approval to Employ - Martin Aldrich – MS Instrumental Teacher – Martin Aldrich – MS Instrumental Music Director, Martin Aldrich – HS Assistant Music Director. Classified Approval to Employ - Susan Klaudt – MS Health Associate – Charles Mahnke – TRN Bus Driver. Licensed – Resignations - Roxanne Wiles – HS Instructional Coach, Nancy Walker – TH Instructional Coach, Nancy Hale – District TeamMates Coordinator, Pamela Ryan – MS Instrumental Music Director. Classified Resignations/Terminations - Barbara Long Mulkey – TRN Bus Monitor. Miscellaneous Contracts/Items – Calvin Crest Camp – Show Choir Retreat, Durham Museum - Prom, VeeJay DJ Rob – Prom 2018. Carried: 4-0

Reports
TAG – Laurie Thies, Special Populations Coordinator presented an overview of TAG Program. Laurie keyed in on the top three goals/priorities of the program.
o Goal # 1: The Lewis Central Talented and Gifted program provides supports and services based on students’ cognitive and affective needs.
o Goal #2: The Lewis Central Talented and Gifted program provides on-going professional development to teachers in strategies for gifted students.
o Goal #3: The LC Talented and Gifted Program enhances communication with parents and the community to ensure that gifted students needs are being met.

With a rather substantial reserve, discussion will be taking place about possible ways to enhance the program using resources in the best way possible.

Discussion Items
7.01 Summer Food Service Program
Tracy Watsabaugh (Food Service Director) is requesting permission to provide breakfast and lunch during summer school at Kreft and for students who will be at LCLC this summer. Kreft will be an Open Site, all children between the ages of 1-year-old to 18 years old may eat a free meal. We will receive 100% reimbursement for these meals. Titan Hill will operate as a Camp, where we will be able to claim reimbursement for enrolled students at LCLC that qualify for free and reduced priced lunches.

7.02 Approval of Bids for Summer Improvement Projects
Fence under visitor’s bleacher - This project includes installing a 6‐foot fence around the bleacher with a gate. It also includes several sections of black vinyl fence along the southeast side of the track. Recommendation to approve bid from Midwest Fence for $7,564.

Windscreens for bleachers - Instead of windscreens, Jeff is recommending that we install slats. Slats would be installed for the visitor’s and home side bleacher by district personnel. Recommendation to approve the bid from Midwest Fence for $3,174.

Parking Lot Painting - Denny’s Parking Lot Painting has submitted a bid of $8,000 to paint all parking lots and drives. The cost has not changed in four years. Recommendation to approve the bid from Denny’s Parking Lot Painting for $8,000.

These are PPEL expenditures.

7.03 2017-2018 Calendar Adjustments
School was cancelled three days because of inclement weather (January 11, January 16, and January 22). We made up one of those days up on February 28. If we make up the other two days, that would mean the last day for students would be Monday, June 4. The teachers final work day would then be Tuesday, June 5. Dr. Schweer’s recommendation is that we only make up one of the two remaining days. The last day for students would be Friday, June 1 and the Teacher’s last day is Tuesday, June 5.

7.04 Titan Hill Project Change Orders
As discussed in a previous meeting, in order for the contractor to continue to the brick work this winter, there would be an additional change order for temporary heat and enclosures. Cost for the temporary heat/enclosures from December of 2017 to March of 2018 is $16,795.

The ceiling area in both the pool locker rooms needs painting. This was not included in the project. The bid is
$5,143.

We are recommending approval of these two change orders totaling $21,938.

With this change order the total cost of the project is $3,107,920.00.

7.05 Second Reading of Several Policies
Dr. Schweer mentioned at first reading that Jenni (HR) was looking into the two policies dealing with FMLA. She and Dale will be attending an IASB Benefit Compliance Seminar in Atlantic on April 19. One of the topics will be: FMLA:

Special rules for school districts. Therefore, I am recommending that we table if you will, second reading for policies
#401.8 and #401.24 until our next meeting.

#301.3 Superintendent of Schools – Functions (last reviewed 11/18/13).
Template policy provided
#301.4 Superintendent of Schools – Evaluation (last reviewed 11/18/13).
#301.4a Exhibit

7.06 ISFIS Membership Renewal
ISFIS is one the professional organizations that the district (board) belongs to. IASB (Iowa Association of School Boards) is the other. ISFIS (Iowa School Finance Information Services) provides a valuable resource dealing with school finances. ISFIS provides an annual budget workshop that Dale and I attend. ISFIS is also the resource for template board policies.
The total cost is $3,695.50.

7.07 Open Enrollment-Out Application for 2018-2019 (Closed Session)
At 7:50 pm, Mr. Hendrix moved, seconded by Mrs. McDaniel, that the Lewis Central Board of Directors enter into closed session per 21.5.1 (a)….”to review or discuss records which are required or authorized by state or federal law to be kept confidential as a condition for that governmental body’s possession or continued receipt of federal funds”. Discussion: None Carried: 4-0

At 8:07. Mr. Hendrix moved, seconded by Mr. Weilage, that the Lewis Central Board of Directors return to open session. Discussion: None Carried: 4-0

7.08 Superintendent Evaluation (Closed Session)
Tabled until next meeting.

Comments & Suggestions: None

Action Items
9.01 Summer School Food Service Program
Mr. Hendrix moved, seconded by Mr. Weilage, that the Lewis Central Board of Directors approve the summer food service program. Discussion: None Carried: 4-0

9.02 Approval of Bids for Summer Improvement Projects
Mr. Hendrix moved, seconded by Mr. Weilage, that the Lewis Central Board of Directors approve the recommended bids for the above referenced summer improvement projects. Discussion: None Carried: 4-0

9.03 2017-2018 Calendar Adjustment
Mrs. McDaniel moved, seconded by Mr. Hendrix, that the Lewis Central Board of Directors adjust the calendar so that the last day for students will be Friday, June 1st and the last day for teachers is Tuesday, June 5th. Discussion: None Carried: 4-0

9.04 Titan Hill Project change Order
Mr. Hendrix moved, seconded by Mrs. McDaniel, that the Lewis Central Board of Directors approve change order #15129-04 totaling $21,938.00. Discussion: None Carried: 4-0

9.05 Second Reading of Several Policies
Mr. Hendrix moved, seconded by Mrs. McDaniel, that the Lewis Central Board of Directors approve policies #301.3 and #301.4 on second reading. Discussion: None Carried: 4-0

9.06 ISFIS Membership Renewal
Mr. Hendrix moved, seconded by Mr. Weilage, that the Lewis Central Board of Directors approve our membership renewal to ISFIS at a cost of $3,695.50. Discussion: None Carried: 4-0

9.07 Open Enrollment-Out Application for 2018-2019
Mr. Hendrix moved, seconded by Mr. Weilage, that the Lewis Central Board of Directors approve the Open Enrollment Out application for Student A for the 2018/19 school year. Discussion: None Carried: 4-0

Information/Future Items
*Regular School Board Meeting – May 7, 2018
*Year End Celebration Banquet – May 17, 2018
*Regular School Board Meeting – May 21, 2018

With no further business before them, at 8:15pm Mr. Hendrix motioned to adjourn the meeting, seconded by Mrs. McDaniel. By voice vote, all were in favor.

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