Policy 704 - Safety Policy


Every effort will be made to provide a safe and healthy working and learning environment for all employees and students of the Lewis Central Community School District. Employee and student safety and well-being will be one of the district’s primary concerns.

It shall be the policy of the Lewis Central Community School District to adhere to all local, state and federal laws and recommendations that pertain to the safety of the district’s operations and for the protection of its’ employees and students.

To insure that the Lewis Central Community School District Safety Policy Statements are achieved, a formal safety program will be established.

It is the position of the Lewis Central Community School District that safety and a commitment to the safety program is the responsibility of every employee and student. Each employee and student must be dedicated to the idea that accidents can be prevented and that the intentions of the safety program are sound and necessary for the attainment of this objective and that it is the duty of every employee and student to exercise care to avoid injury to themselves and/or to others.

The procedures outlined in the succeeding sections are designed to implement a safety program to help avoid or reduce accidents, occupational diseases, and injuries. Specific objectives include, but not limited to:
1. Making work places safer through a concerted effort to correct existing safety hazards and to prevent the creation of new hazards by inspection, evaluation, and control.
2. Compliance with all State and Federal safety and health standards to include OSHA regulations and State Fire Marshall recommendations.
3. Help eliminate employee hardship and wage loss caused by accidents and injuries through on-the-job instruction in safety and the promotion of safety awareness by various means.
4. Reducing insurance costs by the application of loss control techniques.
5. Assuring orderly and effective implementation of the safety program through definition of specific duties, responsibilities and accountability.

In order to implement the safety program, a safety committee will be formed. The Safety Committee will consists of staff members from each school building, school nurse, department supervisors, and Worker Compensation Coordinator. The Director of Operations shall serve as Safety Committee Chairperson and will report to the Superintendent of Schools and School Board.

Safety standards and procedures will be monitored monthly by the Safety Committee. Meetings will be conducted monthly to review safety concerns and review reports. It will be the Safety Committee’s responsibility to make recommendations and carry out any corrective action required.

The Director of Operations will serve as the Safety Coordinator and will be responsible for the development and coordination of a sound, practical and effective Safety Program. The Safety Coordinator will be assigned the following duties and responsibilities:
1. District-wide coordination of all safety activities.
2. Consult with each building principal and department heads in the development, installation, and administration of safety procedures.
3. Development of supervisory safety training programs.
4. Assist building principals and department heads in solving persistent accident problems and other non-routine safety difficulties.
5. Review accident investigation reports to insure the cases of accidents are determined and proper corrective action is taken.
6. Investigate serious accidents. Visit location where accidents occur and make evaluations.
7. Prepare periodic progress reports of district-wide safety activities and predominance accident problems.
8. Evaluate periodic building visits as to performance and discuss local problems and assist in their solution.
9. Cooperate with all parties who have specific responsibilities in the safety program.
10. Consult with representatives from insurance companies and State Fire Marshall Office so that their safety activities will be integrated with the policies of the Lewis Central Community School District.
11. Develop and administer district-wide safety contests and safety award plans.
12. Evaluate medical and first aid activities to assure they meet the needs of the district.
13. Participate in area, state and/or national accident prevention activities to obtain a working knowledge of new developments of interest and value in these areas.
14. Maintain liaison with appropriate officials of various agencies. Utilize their services when needed.
15. All other duties deemed necessary in the best interest of district-wide safety.

Since the success of the safety program will be in direct proportion to the emphasis placed upon it, building principals have the responsibility for the accident prevention program within their building and departments respectfully. The building principal shall:

1. Make accident prevention part of faculty, staff or department meetings.
2. Shall discuss the Safety Program:
a. Impress faculty and staff with the emphasis placed on accident prevention and safety programs.
b. Emphasize the accident prevention is considered part of everyday work routine.
c. Communicate clearly that good results are dependent upon close cooperation between all employees and students.
3. Inform staff of predominant accident problems and suggest corrective measures by:
a. Frequent observation of building operations and conditions.
b. Study accident histories and other safety materials supplied from the Safety Coordinator as well as outside sources with a view to relating to building operation.
c. Review all accident investigation reports promptly. 
4. Interview accident repeaters to generate corrective action.
5. Keep Safety Coordinator informed of any unusual conditions which could contribute to hazards.
6. Advise the Safety Coordinator of changes in design, modification to equipment, modification to operating procedures that are required to assure a safe work place.
7. Interview employees following all lost time injuries to assure adequate follow-up and corrective action.
8. Consult with the Safety Coordinator to correct unsafe acts or conditions.
9. Periodic safety inspections of their building or department for safety concerns.
10. Assist in the development of safety manuals to assist those specific jobs, tools, machines, and procedures unique to each department or area of the building.

Each department supervisor must realize that employees interpret their safety attitude as representative of the importance the district attaches to the safety program. The department supervisor must have a thorough knowledge of the hazards encountered by their employees and minimize such hazards by taking appropriate corrective action. They are to operate their department with a basis that accident prevention is essential for efficient operation and that all accidents can be prevented. The Department Supervisor shall be responsible to:

1. Set a good example through effective leadership.
2. Make sure machinery, equipment and tools are in good working condition and insist they be used properly to avoid accidents.
3. Properly report physical and mechanical hazards. If corrective action is not within their authority they must immediately report the condition to the Building Principal or Safety Coordinator for corrective action and take such temporary protective measures as deemed necessary.
4. Employee on-the-job training is a must. Instruct and re-instruct as necessary, all employees in the safe work methods and to place particular emphasis on the instructions to new employees as well as transfers and temporary help.
5. All training of employees must be documented with proper information and must be kept on file. Copy of instruction shall be forwarded to the Safety Coordinator.
6. Should see that improper work habits are corrected immediately and enforce all safety regulations.
7. Required to initially investigate all accidents that occur to employees reporting them.
8. Shall make frequent safety inspections to insure safe working practices are being followed.

In order to better implement the district safety program and to insure the goals of the program are reached, the Safety Coordinator will conduct various training and incentive programs.

1. Safety training will be conducted by each department as part of each department’s general training program.
2. Periodical safety training programs will be conducted by each department, each of which will deal with the safety concerns in performing a specific duty or in using a specific tool or piece of machinery.
3. Each department will develop a safety manual which will be issued to members of that department. Each manual will deal with those jobs, procedures, tools and equipment unique to each department.
4. The use of visual presentations such as posters, signs, slogans and training films will be emphasized both in training programs and in the work areas as constant safety reminders.
5. Periodic supervisory training programs will be conducted, under the office of the Safety Coordinator in order to insure consistent and effective program supervision.
6. A “close call” report will be completed by the supervisor whenever there is a near accident which could have resulted in an injury. This will be used as a basis for some of the training programs and will be incorporated into a prevention program.
7. The office of the Safety Coordinator will assist in the training efforts by providing assistance in developing training programs and in obtaining training aids for the district generally and for departments upon requests.

a. Attend monthly meetings in which accidents and near accidents are reviewed and preventive actions discussed.
b. After monthly meetings, the member will conduct an informal meeting with other members of his/her department either singularly or as a group and advise them as to what took place in the safety meeting.
c. Accept submissions from department members for the slogan program and forward them to the Safety Coordinator.
d. Make suggestions for correcting unsafe conditions in the work place and for topics to be used in the safety training program. 

Adopted: 04/07/97
Reviewed: 03/17/97; 1/11/99; 10/16/06; 09/19/11; 10/17/16

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