Policy 505.6 - Student Directory Information


The student directory information is designed to be used internally within the school district. For purposes of this policy and other policies relating to student directory information, student is defined as an enrolled individual in a pre-kindergarten through twelfth grade, including children in school district-sponsored child care programs. Directory information shall be defined in the annual notice. It may include the student's name, address, telephone number, date and place of birth, e-mail address, grade level, enrollment status, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, year in school, degrees and awards received, the most recent previous educational agency or institution attended by the student, student ID number that is displayed on a student identification card (provided it cannot be solely used to access the student’s educational records), user ID or other unique personal identifier that is displayed on a student identification card (provided it cannot be solely used to access the student’s educational records) , photograph and other likeness, and other similar information.

The school District may designate that certain directory information is available to specific parties and/or for specific purpose.

Prior to developing a student directory or to giving general information to the public, parents of students, including those open enrolled out of the district and parents of children homeschooled in the school district, will be given notice annually of the intent to develop a directory or to give out general information and have the opportunity to deny the inclusion of their child's information in the directory or in the general information about the students.

It shall be the responsibility of the superintendent to provide notice and to determine the method of notice that will inform parents.

Adopted: 01/09/95
Modified: 08/06/12
Reviewed: 12/19/94; 02/04/08; 07/16/12; 10/16/17

Legal Reference: 20 U.S.C. § 1232g (1988).
34 C.F.R. Pt. 99, 560 - 574 (1990).
Iowa Code § 22; 622.10 (1993).
281 I.A.C. 12.3(6), 41.20
1980 Op. Att'y Gen. 720.

Cross-Reference: Policy 501.4 Student Attendance Records
Policy 505.1 Student Records

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