May 18, 2020 Board Minutes

LEWIS CENTRAL BOARD OF DIRECTORS
BOARD MEETING
MONDAY, MAY 18, 2020
Un-Official Minutes


The Board Meeting was held electronically due to the State Emergency of COVID-19.

Call to Order: Board President Dorene Scheffel called the regular meeting to order at 5:01 pm. At roll call, the following board members responded as present: Ms. Adkins, Mr. Hendrix, Mr. Houseton, Mrs. McDaniel, Mr. Stoufer, Mr. Weilage, Mrs. Scheffel.

Administrators: Dr. Eric Knost, Dave Black, and Andrea Raes

Approve Agenda: adding 2020-21 Update School Calendar Approval
Motion: Hendrix
Second: Stoufer
Discussion: None
Carried: 7-0

Commendations/Good News:
• 2020 All Western Iowa Academic Team
• Iowa DE Recognition – PBIS People of the Year – Lorraine Duitsman
• School Nutrition National Magazine – Mandy Vincent
• School Administrators of Iowa – Nominee for Outstanding Central Office – Dr. Kim Jones
• Iowa School Board Recognition Month

The Public Hearing for the 2020-2021 Updated School Calendar was held.

Comments & Suggestions: None

Consent Agenda: Mr. Hendrix moved, seconded by Mr. Stoufer, that the consent agenda be approved as presented.  Discussion: The Consent Agenda included approval of minutes – May 4, 2020 meeting. Financial Reports. Bills recommended for payment and Personnel – Administrative Recommendations: Certified – Approval to Employ – Alexa Barr, HS Head Dance Team Sponsor; Christopher Hanafan, HS Head Girls Basketball Coach; August Manz – HS Head Wrestling Coach. Licensed – Approval of Resignation – Kristin York, TH Elementary Special Education Teacher (end of 19-20 SY); Mark Edmundson, KR Elementary Special Education Teacher (end of 19-20 SY). Volunteer Coach – Jesse Smith, HS Volunteer Boys Soccer Coach. Licensed Transfers – Burke Swenson, HS Asst Girls Track Coach to MS Asst Boys Track Coach; Jennifer Lighthipe, TH Elementary Teacher/Instructional Coach to KR Title I Teacher. Pay or Hour work time Increase/Decrease – Amanda Carroll, TH NS Cook, pay from $15.95 to $15.45 (SNA certification expired); Mary Broughton, Special Olympics Sponsor 1 of 1 on contract to 1 of 2 contracts; Janet Blaine, Special Olympics Sponsor 1 of 2 contracts. Miscellaneous Contracts.
Carried: 7-0

Reports
• Architect Projected Capital Projects Budget Update - BVH
• Return to School – Early Preparation Planning – Dr. Eric Knost

Discussion Items
8.01 Frontline Software Renewal
Andrea Raes presented the annual renewal for Frontline Software, which is the software product for absence management and time tracking. The total renewal is $20,180.62.

8.02 HS Intercom System Update and Installation
Joe Vinchattle and Dave Black presented on the proposed EPIC system installation at the high school. They are recommending the quote from Kansas City Audio-Visual of $49,676.22.

8.03 Chromebook Replacement Cycle
Dave Black presented the bids for 600 hp11 G8 EE Chromebooks and 100 x360 11 G3 EE touch Chromebooks for our regular equipment renewal. He is recommending the bid from RTI in the amount of $172,650.00.

8.04 Teacher Laptop Replacement Cycle
Dave Black presented the bids for 35 replacement laptops for staff (hp ProBook 440 G6 notebooks). He is recommending the bid from RTI in the amount of $25,025.00.

8.05 Discussion Regarding Matters of Employment Conditions for Employees not Covered by a Collective Bargaining Agreement (Exempt Session) for Classified Employees Wages.

Comments & Suggestions: None

Action Items
10.01 Frontline Software Renewal
Motion by Mr. Hendrix to approve renewing our Frontline Software licensing as specified, totaling $20,180.62.
Second: Mr. Stoufer
Discussion: None
Carried: 7-0

10.02 HS Intercom System Update and Installation
Motion by Mr. Hendrix to approve Kansas City Audio-Visual to install the EPIC system at the High School, as presented, for the cost of $49,676.22.
Second: Ms. Adkins
Discussion: None
Carried: 7-0

10.03 Chromebook Replacement Cycle
Motion by Mr. Hendrix to approve the purchase for Chromebooks, Licenses and Impact Shields, as presented, from RTI for a total of $172,650.00.
Second: Ms. Adkins
Discussion: None
Carried: 7-0

10.04 Teacher Laptop Replacement Cycle
Motion by Mr. Hendrix to approve the purchase of 35 hp ProBook 440 G6 notebooks from RTI for a total of $25,025.00.
Second: Ms. Adkins
Discussion: None
Carried: 7-0

10.05 Classified Employee Wages
Motion by Mr. Hendrix to approve 3% increases for classified employees along with other specific increases as discussed in the exempt session.
Second: Ms. Adkins
Discussion: None
Carried: 7-0

10.06 2020-2021 Updated School Calendar
Motion by Mr. Stoufer to approve the 2020-2021 Updated School Calendar as presented.
Second: Mr. Houseton
Discussion: None
Carried: 7-0

Information/Future Items
*Regular School Board Meeting – June 1, 2020 at 5:00 p.m.

With no further business before them, at 7:39 p.m. Mr. Hendrix motioned to adjourn the meeting, seconded by Mrs. McDaniel. By voice vote, all were in favor.

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