October 1, 2018

October 1, 2018 Board Minutes
Posted on 10/05/2018

LEWIS CENTRAL BOARD OF DIRECTORS
BOARD MEETING
MONDAY, OCTOBER 1, 2018
Un-Official Minutes


Call to Order: Board President Dorene Scheffel called the regular meeting to order at 6:30 pm. At roll call, the following board members responded as present: Mr. Hendrix, Mrs. McDaniel, Mr. Portrey, Mr. Weilage and Mrs. Scheffel. Ms. Adkins and Mr. Stoufer were absent.

Administrators: Dr. Mark Schweer, Dave Black, Jeff Carper, Mike Hale and Dale Kreher

Guest in attendance: Travis Houston Media: Tim Johnson

Approve Agenda: Mr. Hendrix moved, seconded by Mrs. McDaniel, that the agenda be approved as presented. Discussion: None Carried: 5-0

Commendations/Good News:
• Congratulations to Amara Orth (freshman) who is a top 30 finalist for the prestigious Broadcom Masters competition.
• Senior, Dane Norville received a Letter of Commendation for his achievements based on the National Merit Scholarship criteria. Senior, Sean Etherington is a National Merit Semifinalist.
• The High School Band won First Place in the Field Competition Contest at the 63rd Southwest Iowa Band Jamboree last Saturday.

Comments & Suggestions: None

Consent Agenda: Mr. Hendrix moved, seconded by Mr. Weilage, that the consent agenda be approved as presented. The Consent Agenda included approval of minutes – September 17, 2018. Administrative Recommendations: Licensed – Approval to Employ: Scott Harrill – HS Asst VB Coach, Blake Dickinson – MS Girls Asst Track Coach. Classified Approval to Employ: Gregory Marzullo – Bus Monitor, Stacie Teegarden – Bus Monitor, Jolan Bixler – LCLC Associate, Ronda McCain – Bus Monitor. Licensed – Resignations - Mark Schweer – School Superintendent – eff 6/30/2019. Classified Resignations/Terminations - Allison Hargrave – MS SpEd Paraeducator, Mary (Fran) Maddox – LCLC Associate, Terese Davis – HS Nutrition Services Assoc. Carried: 5-0

Reports: None

Discussion Items
7.01 First Reading of Several Policies
#503.1 Student Government (last reviewed 12/02/13)
• Template policy provided
#503.2 Student Organizations (last reviewed 12/02/13)
• Template policy provided
#503.4 School Sponsored Student Social Events (last reviewed 12/02/213)
• Template policy provided
Recommendation to add the second sentence of Template policy 554 to our policy. “Approval for an event shall be secured from the principal/activities director or designee of the building involved and placed on the school calendar before any public announcement is made.”
#503.6 Interscholastic Competition (last reviewed 12/02/13)
• Template policy provided
#503.8 Attendance at Events Outside of School (last reviewed 12/16/13)
• Template policy provided
Recommendation to add this sentence from template policy: “Rules of behavior shall be the same as at any in-school activity or event.”

#503.10 Student Honors and Awards (last reviewed 12/02/13)
• Template policy provided
#504.5 Work Permits (last reviewed 09/09/13)
#504.6 Student Insurance (last reviewed 09/09/13)
• Template policy provided
#504.7 & Exhibit Identifying and Reporting Child Abuse (last reviewed 09/09/13)
Laurie Thies has reviewed and the indicated charges are in red.
#505.5 Resolution of Student Concerns (last reviewed 12.02/13)

7.02 Addition of Supplement Schedule Positions
Mr. Hale is recommending the addition of several supplemental schedule positions:
• Assistant Bowling Coach ($1,809.75)
• Middle School Assistant Show Choir Director ($1,238.25)
• Assistant Boy’s Swim Coach ($2,444.75)
• Middle School Assistant Cross Country Coach ($2,190.75)

7.03 Titan hill Addition Change Order
Due to the existing structural wall discovered during demolition of the old office area, there will need to be layout change for the classroom. The change includes a short wall and the relocation of a couple hallway doors. Flooring for the classroom will be excluded in the change. We will be responsible for the flooring.

With this change order, Jeff has also requested a water source to assist in the maintenance of the two new roof top units.

Total cost of this Change Order is $6,922 bringing the total cost of the project to $3,125,055.

7.04 Late Filed Open Enrollment-Out Application(s) – (Closed Session per Iowa Code 21.51a)
At 6:55 p.m. Mr. Portrey moved, seconded by Mr. Weilage, that the Lewis Central Board of Directors move into Closed Session per Iowa Code Section 21.5(1)(a), to review or discuss records which are required or authorized by state of federal law to be kept confidential or to be kept confidential as a condition for that governmental body’s possession or continued receipt of federal funds.” Discussion: None Carried: 5-0

At 7:15 p.m. Mr. Hendrix moved, seconded by Mrs. McDaniel, that the Lewis Central Board of Directors return to Open Session. Discussion: None Carried: 5-0

Comments & Suggestions: None

Action Items
9.01 First Reading of Several Policies
Mr. Hendrix moved, seconded by Mr. Weilage, that the Lewis Central Board of Directors approve the above reference policies on first reading. Discussion: None Carried: 5-0

9.02 Addition of Supplemental Schedule Positions
Mr. Hendrix moved, seconded by Mrs. McDaniel, that the Lewis Central Board of Directors approve the addition of the supplemental schedule positions as recommended by the Activities Director. Discussion: None Carried: 5-0

9.03 Titan Hill Addition Change Order
Mr. Hendrix moved, seconded by Mr. Weilage, that the Lewis Central Board of Directors approve change order 15129-06 in the amount of $6,922.00 for the Titan Hill addition project. Discussion: None Carried: 5-0

9.04 Late Filed Open Enrollment-Out Application(s)
Mr. Hendrix moved, seconded by Mr. Weilage, that the Lewis Central Board of Directors approve the late filed Open Enrollment Out application for Student #1, but funding will not follow. Discussion: None Carried: 5-0

Mr. Hendrix moved, seconded by Mr. Weilage, that the Lewis Central Board of Directors deny the late file Open Enrollment Out application for Student #2. Discussion: None Carried: 5-0

7.05 Master Facility Plan
With the completion of the Titan Hill addition project coming within the next couple of months, I think we need to resume our Master Facility Plan conversation once again. The projects that were previously on our Master Facility Plan included the Transportation Building and the High School Auditorium. We need to add the Home Side Football Press Box to the list. Various forms of financing were discussed for all of the projects. Dr. Schweer provided estimates for our SAVE account, what would happen if the PPEL levy were increased? Dr. Schweer will contact Piper Jaffray and inquire about General Obligation Bond costs as well as levying against Revenue Bonds. This will be discussed further at the next Board meeting.

7.06 Superintendent Search Process
Board President, Dorene Scheffel, shared the following with the Board:

As we all saw and voted on the Consent Agenda, I would like to make a comment. Superintendent Dr. Mark Schweer has tendered his resignation at Lewis Central, which means, he is formally announcing his retirement as of June 30th, 2019. Even though this not un-expected, the date is here. And though we wish you the best in the next chapter of your life, I, for one, am sad your tenure at Lewis Central is ending. The 15 years, we have been fortunate to have you at the Lewis Central helm. When things go wrong, the buck stops with you. When things go right, the buck also stops with you. Lewis Central is a better school district because of your leadership. There are so many good things and good people here at LC, but when it comes to the Board, the three things that come to my mind - LC’s financial stability, the upkeep of LC’s buildings and grounds and the most important our always #1 Goal – the increase of Lewis Central’s student achievement. The show we see more green, which is good then red, which is not.

Dr. Schweer, I want to thank you on behalf of the Lewis Central Board of Education, thank for you all you have done for Lewis Central. You bleed LC blue because the last 15 years, not matter what, you have shown you care.

Mrs. Scheffel will contact three different Search Firms and request information from each of them. The three firms are: Ray & Associates, McPherson & Jacobs and Trent Grundmeyer. The Board decided to hold all Superintendent search meetings on Monday evenings, when no Board meetings are scheduled. Mrs. Scheffel will report back at the next meeting with more information.

Comments & Suggestions: None

Information/Future Items
*Regular School Board Meeting – October 15, 2018

With no further business before them, at 8:10 pm, Mrs. McDaniel motioned to adjourn the meeting, seconded by Mr. Hendrix. By voice vote, all were in favor.

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