November 5, 2018

November 5, 2018 Board Minutes
Posted on 11/08/2018

LEWIS CENTRAL BOARD OF DIRECTORS
BOARD MEETING
MONDAY, NOVEMBER 5, 2018
Un-Official Minutes

Call to Order: Board President Dorene Scheffel called the regular meeting to order at 6:30 pm. At roll call, the following board members responded as present: Ms. Adkins, Mr. Hendrix, Mr. Portrey, Mr. Stoufer, Mr. Weilage and Mrs. Scheffel. Mrs. McDaniel was absent.

Administrators: Dr. Mark Schweer, Dave Black, Jeff Carper and Dale Kreher

Guest in attendance: None Media: Tim Johnson

Approve Agenda: Mr. Hendrix moved, seconded by Mr. Stoufer, that the agenda be approved as presented. Discussion: None Carried: 6-0

Commendations/Good News:
• Congratulations to Freshman Amara Orth who won first place in the Science Division at the 2018 Broadcom MASTERS STEM competition.
• Grandparents Day at Kreft was celebrated October 22.
• Literacy Night will be November 8 at Kreft.

Comments & Suggestions: None

Consent Agenda: Mr. Hendrix moved, seconded by Mr. Stoufer, that the consent agenda be approved as presented. Discussion: The Consent Agenda included approval of minutes – October 15, 2018 Regular Board Meeting and the October 29, 2018 Special Board Meeting. Administrative Recommendations: Licensed – Approval to Employ: Licensed - Approval to Employ - Andrew Schnitker - MS Assistant Show Choir Director, Jeffrey Nielsen - HS Assistant Boys Basketball Coach (½). Classified Approval to Employ - Mia Penner - LCLC Associate. Classified Resignations/Terminations - Rodger Bryson - TRN Bus Driver. Pay or Hour work time Increase/Decrease - Janet Faraci - TRN Bus Driver to TRN Bus Monitor, Shannon Staton - HS Nutrition Services Associate. Miscellaneous Contracts – Shared Nutrition Services Contract with Iowa School for the Deaf. Carried: 6-0

Reports
• Titan Hill Addition Update – Jeff Carper updated the Board on the progress of the Titan Hill Addition. It was estimated that the project would be completed by Thanksgiving, but now it looks like Christmas is a better estimate.

Discussion Items
7.01 First Reading of Policy #1004.13
Policy #1004.13 - Community Use of School Facilities was reviewed. Changes were suggested for:
1004.13R1 –Custodial rate increased from $20 per hour to $25.
1004.13c – add email address and home address to Facilities application.
1004.13d - delete Rehearsal fee line from both the Middle School and High School categories.

7.02 Selection of Superintendent Search Firm
The board discussed the presentations by Ray & Associates, McPherson and Jacobson and Grundmeyer Leader Search. Mr. Weilage recommended Grundmeyer because of the local connection with the District and the commitment to ensure an entry plan in cooperation with ISFIS is put into place to guarantee a smooth transition. Mr. Stoufer was concerned that Grundmeyer didn’t have as many connections with possible candidates as Ray and Associates has.

7.03 Landscaping Proposal at the High School
The majority of the landscaping proposal deals with adding additional mulch to the landscaping bed areas in front of the High School ($6,887). The proposal also includes adding some plantings in the area where the “Foundation Bricks” are currently located. The bricks/slab are going to be removed. The proposal also includes some plantings adjacent to the marquee and the replacement of the spruce trees that were located between the High School and the Storage Building Complex. It was decided to wait until spring to undertake this project. The total cost of the proposal is $12,442.31.  

7.04 Replacement of HVAC Control System at Titan Hill
The main server unit for the HVAC control system has failed. The main control unit operates all HVAC units throughout the building and allows us to read the condition of each unit through our management system. CMI is our service provider and has submitted a cost of replacement of $9,507. Jeff is recommending approval using PPEL dollars to pay for it.

7.05 Open Enrollment-In Application for 2018-2019 (Closed Session)
At 7:20 p.m. Mr. Hendrix moved, seconded by Mr. Stoufer, that the Lewis Central Board of Directors move into Closed Session per Iowa Code Section 21.5(1)(a), to review or discuss records which are required or authorized by state of federal law to be kept confidential or to be kept confidential as a condition for that governmental body’s possession or continued receipt of federal funds.” Discussion: None Carried: 6-0

At 7:35 p.m. Mr. Stoufer moved, seconded by Mr. Hendrix, that the Lewis Central Board of Directors return to Open Session. Discussion: None Carried: 6-0

Comments & Suggestions: None

Action Items
9.01 First Reading of Several Policies
Mr. Hendrix moved, seconded by Ms. Adkins, that the Lewis Central Board of Directors approve the above referenced policy on first reading. Discussion: None Carried: 6-0

9.02 Selection of Superintendent Search Firm
Mr. Hendrix moved, seconded by Mr. Portrey, that the Lewis Central Board of Directors hire Grundmeyer Leader Services to conduct the Superintendent search. Discussion: None Carried: 4-1 with Mr. Stoufer voting no and Ms. Adkins abstaining.

9.03 Landscaping Proposal at the High School
Mr. Hendrix moved, seconded by Mr. Stoufer, that the Lewis Central Board of Directors approve the proposal from Trees, Shrubs, and More in the amount of $12,442.31. Discussion: None Carried: 6-0

9.04 Replacement of HVAC Control System at Titan Hill
Mr. Hendrix moved, seconded by Ms. Adkins, that the Lewis Central Board of Directors approve the replacement of the HVAC Control System at Titan Hill from Control Management, Inc. at a cost of $9,507. Discussion: None Carried: 6-0

9.05 Open Enrollment-In Application for 2018-2019
Mr. Stoufer moved, seconded by Mr. Hendrix, that the Lewis Central Board of Directors approve the open enrollment-in application. Discussion: None Carried: 6-0

Information/Future Items
*Regular School Board Meeting – November 19, 2018

With no further business before them, at 7:40 pm Mr. Hendrix motioned to adjourn the meeting, seconded by Mr. Stoufer. By voice vote, all were in favor.

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