April 15, 2019

April 15, 2019 Board Minutes
Posted on 04/23/2019

LEWIS CENTRAL BOARD OF DIRECTORS
BOARD MEETING
MONDAY, APRIL 15, 2019
Un-Official Minutes


Call to Order: Board President Dorene Scheffel called the regular meeting to order at 6:30 pm. At roll call, the following board members responded as present: Mr. Hendrix, Mrs. McDaniel, Mr. Portrey, Mr. Stoufer and Mrs. Scheffel. Ms. Adkins and Mr. Weilage were absent.

Administrators: Dr. Mark Schweer, Dave Black, Jeff Carper and Dale Kreher

Guest in attendance: None

Approve Agenda: Mr. Hendrix moved, seconded by Mr. Stoufer, that the agenda be approved as presented. Discussion: None Carried: 5-0

Commendations/Good News:
• Dr. Beyenhof shared Phillip Cooper-Ohm and Duncan Law have qualified for the 2020 National Merit Scholarship Program.
• Dan Tucker shared ratings earned by instrumental music this past year, significantly better than previous years.
• Jackie Bode-Steinke notified us that Johanna Castillo Aguirre has earned the Bright Scholars Award of Iowa.

Comments & Suggestions: None

Consent Agenda: Mr. Hendrix moved, seconded by Mr. Stoufer, that the consent agenda be approved as presented. Discussion: The Consent Agenda included approval of minutes – April 1, 2019. Financial Reports: Summary of Revenue and Expenses; Activities Fund. Bills recommended for payment. Administrative Recommendations – Personnel: Licensed - Approval to Employ – Kevin Palu – HS Vocal Music Teacher, Alicia Schaben – HS Special Education Teacher, Nicole Yablonski – HS Vocal Music Teacher, August Manz – MS Physical Education Teacher, Mandie Reynolds – MS Building Principal, Alan Strait – HS Theater/Speech/LA Teacher. Classified Approval to Employ - Harmony Muncey – KR Instructional Para. Licensed – Resignations - Elizabeth Hellbusch – HS Assistant Band Director, Laurie West – HS Language Arts/Speech Teacher, HS Large Group Sponsor and HS Individual Group Speech Sponsor. Classified Resignations/Terminations – Justin Spahn – TRN Bus Driver, Julie Hitchcock – TH Building Administrative Assistant. Miscellaneous Contracts – Middle School 8th Grade Parent Group. Carried: 5-0

Reports: None

Discussion Items
7.01 Second Reading of Several Policies
Per discussion on first reading the only policy with recommended language change is #204.11.
#204.1 Regular Meetings
#204.3 Closed Sessions
#204.6 Notice for Meetings
#204.7 Quorum for Meetings
#204.8 Rules of Order
#204.8 Exhibit
#204.11 Board of Directors’ Minutes and Records (template policy provided)
#204.12 Oath of Office
#204.13 Open Meetings
#205.1 Compensation for Expense
#205.2 Membership in Associations
#205.3 New Board Member Orientation
#205.3 Exhibit
#205.4 Board Member Services
#205.8 School Visitation by Board of Directors

7.02 2018-2019 Calendar Revision
The Administration is recommending that the last day for students be Wednesday, June 5. The last day for students was originally scheduled for Friday, May 31. We had 6 weather related cancellations. We made up 1 of the days on February 28. The last day for students would have been Friday, June 7. The teachers operate under a “days” contract. Their contract calls for 192 days. Therefore, their last day will remain the same (Monday, June 10).

7.03 Approvals of Software Renewals
We presently use several tools from Level Data for “behind-the-scenes” server processing to create and manage accounts in Active Directory and GSuite based upon managing students in PowerSchool. Recommend renewing our Level Data licensing specified totaling $4,103.80.

We need to annually renew our licensing with Lexia. This product is used as a reading curriculum supplement and intervention for students at Titan Hill. $11,900.00 - Lexia Reading Core5 Site License with Implementation Support Package Renewal - site based license. Recommend renewing our licensing from Lexia as specified totaling $11,900.00,

We need to annually renew our licensing with Adobe for the Creative Cloud Suite of applications for our publications classes, PLTW classes, secretaries, and video production uses. Our K-12 volume agreement allows us to license for the entire district based upon a minimum number of “named users". Recommend renewing our Adobe licensing from JourneyEd as specified totaling $12,125.00.

We need to annually renew our licensing with Microsoft for the Windows desktop and server operating systems and for Office. Our agreement allows us to license for the entire district based upon the number of "knowledge employees". Microsoft has also changed the method through which they license server operating systems. Because of the industry move toward server virtualization, Microsoft has adopted a model based upon the number of physical cores used by a server rather than just server counts. Recommend renewing our Microsoft licensing from JourneyEd as specified totaling $11,532.80.

7.04 Approval of Bids for Summer Improvement Projects
Jeff has provided the following information in regards to the Summer Improvement Projects that were discussed at a previous meeting. When multiple bids were received, the low bid is recommended.

Replace Electrical Switch Gear Bluffs Electric $31,950
School Bus Bids (3) Bluebird $313,500
Titan Hill Cooler Dennis Supply $2,586.79
Locker Painting AAA Electrostatic Painting $6,615

7.05 Open Enrollment Applications for 2019-2020 (Closed Session)
At 6:50 pm, Mr. Hendrix moved, seconded by Mr. Stoufer, that the Lewis Central Board of Directors enter into closed session per 21.5.1 (a)….”to review or discuss records which are required or authorized by state or federal law to be kept confidential as a condition for that governmental body’s possession or continued receipt of federal funds”. Discussion: None Carried: 5-0

At 7:05 pm, Mr. Hendrix moved, seconded by Mr. Stoufer, that the Lewis Central Board of Directors return to open session. Discussion: None Carried: 5-0

Comments & Suggestions: None

Action Items
9.01 Second Reading of Several Policies
Mr. Hendrix moved, seconded by Mr. Stoufer, that the Lewis Central Board of Directors approve the above referenced policies on second reading. Discussion: None Carried: 5-0

9.02 2018-2019 Calendar Revision
Mr. Hendrix moved, seconded by Mrs. McDaniel, that the Lewis Central Board of Directors, revise the 2018-2019 calendar with the last day for students being Wednesday, June 5. Discussion: None Carried: 5-0

9.03 Approval of Software Renewals
Mr. Hendrix moved, seconded by Mr. Stoufer, that the Lewis Central Board of Directors approve the software renewals as recommended. Discussion: None Carried: 5-0

9.04 Approval of Bids for Summer Improvement Projects
Mr. Hendrix moved, seconded by Mrs. McDaniel, that the Lewis Central Board of Directors approve the above recommended bids for the various summer improvement projects. Discussion: None Carried: 5-0

9.05 Open Enrollment Applications for 2019-2020
Mr. Hendrix moved, seconded by Mr. Stoufer, that the Lewis Central Board of Directors deny all open enrollment out applications because of late filing. Discussion: None Carried: 5-0

Mr. Hendrix moved, seconded by Mr. Stoufer, that the Lewis Central Board of Directors deny the open enrollment in application because of the need to hire additional staff. Discussion: None Carried: 5-0

Information/Future Items
*Regular School Board Meeting – May 6, 2019
*Regular School Board Meeting – May 20, 2019

With no further business before them, at 7:10 pm Mr. Hendrix motioned to adjourn the meeting, seconded by Mr. Stoufer. By voice vote, all were in favor.

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