July 17, 2017

July 17, 2017 Board Minutes
Posted on 07/24/2017

LEWIS CENTRAL BOARD OF DIRECTORS
BOARD MEETING
Monday, July 17, 2017
Un-Official Minutes


Call to Order: Mrs. Scheffel called the special meeting to order at 6:00 p.m. for the purpose of a student disciplinary matter. At roll call, the following board members responded as present: Ms. Adkins, Mr. Hendrix, Mr. Stoufer, Mr. Weilage and Mrs. Scheffel. Mr. Livingston and Mrs. McDaniel were absent.

Administrators: Administrators present were Dr. Mark Schweer, Joel Beyenhof, Jim Haver and Dale Kreher

At 6:02 p.m. Mr. Hendrix moved, seconded by Mr. Stoufer, that the Lewis Central Board of Directors enter into Closed Session per IA Code 21.5(1)(e). Discussion: None Carried: 5-0

At 6:13 p.m. Mr. Hendrix moved, seconded by Mr. Stoufer, that the Lewis Central Board of Directors to return to Open Session. Discussion: None Carried: 5-0

Call to Order: Board President Dorene Scheffel called the regular meeting to order at 6:30 pm. At roll call, the following board members responded as present: Ms. Adkins, Mr. Hendrix, Mr. Stoufer, Mr. Weilage and Mrs. Scheffel. Mr. Livingston and Mrs. McDaniel were absent.

Administrators: Dr. Mark Schweer, Dave Black, Dale Kreher, and Jeff Carper

Guest in attendance: Cody Buckland, John Marshall, Kelley Rosburg, Tracy Watsabaugh and Joe Zadina

Approve Agenda: Mr. Hendrix moved, seconded by Mr. Stoufer, that the agenda be approved as presented. Discussion: None Carried: 5-0

Commendations/Good News:
• Lewis Central High School Student Council has been awarded the Iowa Association of Student Councils Honor Council with Meritorious Distinction Award. The council will be receiving a plaque and special recognition at the Iowa Association of Student Councils Fall Conference in Des Moines on Monday, October 30, 2017.
• SkillsUSA national competition - Tim Lincoln placed 6th in the nation in Architectural Drafting. Many of the students that qualify for the national competition come from Career Centers or Technical high schools. Tim placed the highest out of all high school students from Iowa in any competition and the highest ever for a Lewis Central student. This now makes two out of three years that an LC student has placed in the top 10 in the nation in Architectural Drafting.

Comments & Suggestions: None

Consent Agenda: Mr. Hendrix moved, seconded by Mr. Stoufer, that the consent agenda be approved as presented. The Consent Agenda included approval of minutes – June 19, 2017 meeting and July 11, 2017 Special Meeting. Bills recommended for payment and Administrative Recommendations – Personnel. Licensed - Approval to Employ - Rebecca Hodtwalker – TH Title 1 Teacher, Tressa Cooper – MS Assistant Volleyball Coach, Katelyn Stamp - MS Assistant Volleyball Coach, Rachel Sweet – HS Assistant Softball Coach, Brianne Schneider - HS Assistant Volleyball Coach. Classified Approval to Employ - James Cooper – Bus Driver, Helen Zaloudek – Bus Monitor, Terri Kunik – Bus Driver, Carrie Recher – KR Office Clerk, Richard Welch – Bus Monitor. Licensed – Resignations - Steven Koester – HS Assistant Baseball Coach. Classified Resignations/Terminations - Jill Fahrenkrog – HS Cook, Lisa Barns – HS Food Worker, Melinda Ruwe – TH SpEd Paraeducator. Pay or Hour work time Increase/Decrease - Patricia Lee – HS Food Worker, Shelly Robinson – LCLC Director. TLC Recommendations for 2017-2018 – Induction Mentors: Kris Horton, Jennifer Johnson, Jennifer Lighthipe and Michelle Schaeffer/ Peer Mentor: Jill Applegate, Kelly Carr, Alyssa Chambers, Lorraine Duistman, Ted Duitsman, Danielle Guntly, Lora Jasa, Jennifer Kerber, Laura NIckman, Ashley Wilson and Corrie Wohlers. Miscellaneous Contracts – Football Fundraiser. Carried: 5-0

Reports
• John Marshall from the Silverstone Group presented a review of the District’s Risk Management Program. He highlighted Silverstone Group’s approach to Risk Management, the current conditions of the insurance industry today, worker compensation coverage, claims and losses and dividend history from the two dividend programs that allow for recapture of premiums when claims experience is favorable. He also spoke of the importance of Cyber Risk insurance.

• Tracy Watsabaugh, Food Service Director provided the Board with an annual Food Service report for the 2016/2017 school year. She discussed meal counts, financial issues, changes that were implemented during the year, results of the Administrative review, meal price increases for next year, new procurement regulations and bids for next year. She reviewed the Healthy Hunger-Free Kids Act and changes for the upcoming year. She also proposed changing the name from Food Service to Nutrition Services to help promote a nutrition environment that supports students in developing lifelong healthy lifestyles.

Discussion Items
7.01 Breakfast & Lunch Prices for 2017-2018
Current Pricing Proposed Pricing
Elementary Breakfast $1.80 $1.80
Elementary Lunch $2.70 $2.70
Middle School Breakfast $1.85 $1.90
Middle School Lunch $2.85 $3.00
High School Breakfast $1.85 $2.00
High School Lunch $2.90/$3.05/$3.55 $3.20 ‐ $3.45
Adult Breakfast $2.50 $2.70
Adult Lunch $3.55 $3.75

The USDA reimbursement rates are adjusted annually to reflect changes in the Consumer Price Index. The 2017‐ 2018 reimbursement rates have not been released yet. In addition, the USDA recommends increasing meal prices a small amount each year. Lewis Central has not increased meal prices since February 2014.

7.02   Food Service Bids
Three bids were received for Safety and Sanitation Chemicals and Dispensing Equipment:
Capital Sanitary, Omaha Paper and Ecolab

Three bids were received for Dairy and Milk Products:
Hiland Dairy, Dean Foods and Anderson Erikson Dairy

Three bids were received for Paper Products and Supplies:
Larsen Supply Company, Pay-Less Office Products and Reinhart Food Services.

Omaha Paper, Dean Foods and Pay-Less Office Products were the low bidders in each category.

7.03 Titan Hill Change Order
Action was tabled from the special meeting on July 11, 2017 so the actual size of all of the existing storm water drains could be determined. Nothing larger than 12” was found. That brings us back to the 2 options that were presented. The decision between the two is do we go with option #1 which was the original design (30”) that was designed to accommodate future building on the site and a 10 year storm event or option #2 which is less cost but also less capacity.

Joe Zadina from Lamp Rynearson explained and apologized for the lack of communication regarding this issue. His recommendation is to go with Option 1.

Option 1 Re‐work the existing, change it to 30“ drainage pipe according to the LRA drawings date June 7, 2016 $54,740.

Option 2 Run parallel with existing 12” line with 18” storm sewer
Revised cost = $42,959.00

7.04 Special Ed Consortium Agreement
The 2017‐2018 school year will be the third year that the DOE has issued guidance regarding instructional and operating cost sharing by client districts at a center such as Heartland Family Service or Children’s Square. The guidance states that this must be done through a consortium where direct special education costs are invoiced along with other identified costs that are invoiced as rent. The consortium will then invoice member districts for direct special educational costs, paid through the general fund, and a lease cost for the facility, paid from the PPEL fund.

Direct special education costs will consist of time and hourly teacher rates for students served, while the rental cost is allocated by the number of days a resident student is served, to the total days of all students served. Invoicing will be done quarterly by the consortium. The Council Bluffs Community School District continues to be the fiscal agent for the consortium and is responsible for invoicing member districts.

A District must join the consortium to be served by either Children’s Square or Heartland Family Service except for Psychiatric Medical Institutes for Children (PMIC) students. If a PMIC student is attending either facility, only direct educational costs will be invoiced to the resident district, but not any lease cost, per guidance from the DOE.

7.05 Power School Renewal
Power School serves as our student information management platform and is the foundation for integrating student information into many of our other management systems (food service, transportation, alert systems, state reporting, etc.). The annual renewal costs are $5.05 per student license totaling $16,412.50.

7.06 Summer Maintenance Projects
Jeff has secured bids for several other projects that were initially approved by the board to be completed this summer.

Fencing: Midwest Fence was the low bid of $14,771.50 from PPEL

Because of the changes to the track in the southeast corner area, the distance between the track and fence/gate has decreased. The large pass through gate needs to be relocated. After looking at the gate changes and the condition of the existing fence, Jeff is recommending that we replace the entire fence that runs along the north side of the Middle School parking lot.

Kreft Playground: Century Asphalt was the low bid of $74,995 PPEL, which has been updated to $53,701
Jeff received bids for resurfacing the playground with asphalt as well as concrete. The bids for concrete were $98,500 and $123,000

Drive replacement to the bus garage: Weilage Landscaping low bid of $17,560 PPEL
We received another bid for $22,400

Middle School Entrance: Weilage Landscaping low bid of $49,510 PPEL
We received another bid for $71,100

Parking Lot and Drive Repairs: Century Asphalt was the low bid of $27,231 PPEL
We were only able to secure 1 bid. This work primarily involves the High School parking lot.

7.07 Student Disciplinary Action
The Administration is recommending that the student be expelled for the first and second trimester of the 2017‐2018 school year. The student’s guardian waived their right to a hearing. The language on the hearing waiver states that the recommended penalty will automatically become effective upon action of the Board of Directors.

Comments & Suggestions: None

Action Items
9.01 Breakfast & Lunch Prices for 2017-2018
Mr. Hendrix moved, seconded by Mr. Stoufer, that the Lewis Central Board of Directors approve the recommended price increases for the 2017‐2018 school year. Discussion: None Carried: 5-0

9.02 Food Service Bids
Mr. Hendrix moved, seconded by Mr. Stoufer, that the Lewis Central Board of Directors approve the three bids, Omaha Paper Company, Dean Foods and Pay-Less Office Products for Nutrition Services. Discussion: None Carried: 5-0

9.03 Titan Hill Change Order
Mr. Hendrix moved, seconded by Mr. Weilage, that the Lewis Central Board of Directors approve Option 1 to correct the drainage issues around Titan Hill and the ERC. Discussion: None Carried: 5-0

9.04 Special Ed Consortium Agreement
Mr. Hendrix moved, seconded by Ms. Adkins, that the Lewis Central Board of Directors enter into agreement to establish a consortium to jointly administer an instructional program at Children’s Square (Academic Center) and Heartland Family Service (Therapeutic School) located within the boundaries of the Council Bluffs Community School District. Discussion: None Carried: 5-0

9.05 Power School Renewal
Mr. Hendrix moved, seconded by Ms. Adkins, that the Lewis Central Board of Directors approve the renewal for the Power School license. Discussion: None Carried: 5-0

9.06 Summer Maintenance Projects
Mr. Hendrix moved, seconded by Ms. Adkins, that the Lewis Central Board of Directors approve the bids for the identified summer maintenance improvement projects as discussed. Discussion: None Carried: 4-0 with Mr. Weilage abstaining

9.07 Student Disciplinary Action
Mr. Hendrix moved, seconded by Mr. Stoufer, that the Lewis Central Board of Directors expel Student A for the first and second trimester of the 2017-2018 school year. Discussion: None Carried: 5-0

Information/Future Items
*Regular School Board Meeting – August 7, 2017
*Regular School Board Meeting – August 21, 2017

With no further business before them, at 8:15 pm Mr. Stoufer motioned to adjourn the meeting, seconded by Mr. Hendrix. By voice vote, all were in favor.

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