January 15, 2018

January 15, 2018 Board Minutes
Posted on 01/17/2018

LEWIS CENTRAL BOARD OF DIRECTORS
BOARD MEETING
MONDAY, JANUARY 15, 2018
Un-Official Minutes


Student Disciplinary Hearing
At 6:00 pm Mrs. Scheffel called the Student Disciplinary Hearing to order. Ms. Adkins, Mrs. McDaniel, Mr. Hendrix, Mr. Portrey, Mr. Stoufer and Mrs. Scheffel were present. Mr. Weilage was absent.

Others present: Dr. Mark Schweer, Dr. Joel Beyenhof and Dale Kreher.

Mr. Hendrix moved, seconded by Mrs. McDaniel, that the Lewis Central Board of Directors enter into closed session per 21.5.1 (e) of the Iowa Code to discuss whether to conduct a hearing or to conduct hearings to suspend or expel a student, unless an open session is requested by the student of a parent or guardian of the student if the student is a minor.” Discussion: None Carried: 6-0

At 6:15 Mr. Hendrix moved, seconded by Mr. Stoufer, that the Lewis Central Board of Directors return to open session. Discussion: None Carried: 6-0

Call to Order: Board President Dorene Scheffel called the regular meeting to order at 6:30 pm. At roll call, the following board members responded as present: Ms. Adkins, Mrs. McDaniel, Mr. Hendrix, Mr. Portrey, Mr. Stoufer, Mr. Weilage and Mrs. Scheffel.

Administrators: Dr. Mark Schweer, Dr. Joel Beyenhof, Dave Black, Jim Dermody, Dr. Kim Jones, Barb Grell, Erica Kenoyer, Dale Kreher and Kent Stopak.

Guest in attendance: Chad Kenoyer, Media: Tim Johnson

Approve Agenda: Mr. Hendrix moved, seconded by Mr. Stoufer, that the agenda be approved as presented. Discussion: None Carried: 7-0

Public Hearing On The Proposed 2018-2019 and 2019-2020 School Calendars
Mrs. Scheffel opened the public hearing at 6:32 pm to consider the 2018-2019 and 2019-2020 School Calendars. It was noted that the hearing had been published according to the rules established per the Iowa Code. Dr. Schweer pointed out that the 2018-2019 is basically the same calendar as 2017-2018 with changes made to parent/teacher conferences. We will continue with the 1 hour early weekly dismissals for professional learning. The first day that classes can begin for the 2018‐ 2019 calendar is August 23. The 2018‐2019 calendar would have 177 student contact days; 5 district work days; and 3 full day professional development days for teachers. The last day for students is scheduled for May 31.

As far as the 2019‐2020 calendar, the first day that classes can begin is August 23. We didn’t think it a good idea to have classes begin on a Friday so the first day of classes would be Monday, August 26. Because of when Christmas falls, this calendar has 2 full weeks for Christmas break. The last day of classes is scheduled for June 2. Mrs. Scheffel closed the public hearing at 6:40 pm.

Commendations/Good News:
• The Superintendent’s MVP for January was awarded to Assistant Principal Erica Kenoyer for willingness to lend a hand when needed at the Kreft Cafeteria. Thanks Erica.
• Congratulations to Lewis Central Art Students for their participation in the Art Show at the Artists Co-op Gallery in the Old Market. There were 6 award winners.
• Congratulations to all of the participants in Special Olympic Basketball.
• Congratulations to Ottilie Cooper-Ohm who was selected as a national Semi-Finalist in the 2017-2018 Coca-Cola Scholars Program.
• Josh Allen will be featured on a national webinar on January 18 to share how LC created a social media intern program at the High School.

Comments & Suggestions: None

Consent Agenda: Mr. Hendrix moved, seconded by Mr. Stoufer, that the consent agenda be approved as presented. The Consent Agenda included approval of minutes – December 18, 2017 meeting, Financial Reports; Summary of Revenue and Expenses; and Activities Fund. Bills recommended for payment and Personnel – Administrative Recommendations: Licensed – Approval to Employ: Rebbeca Wilson – TH Elementary Teacher. Classified Approval to Employ: Mary Koenig – MS SpEd. Para., Thomas Atilano – TH PT Custodian. Licensed – Resignations: Pamela Ryan – MS Music, Classified Resignations/Terminations: Gary White – KR FT Custodian, James Grigg – KR PT Custodian. Carried: 7-0

Reports
• Iowa Report Card – Dave Black
Dave Black provided the Board with a brief overview of the Iowa School Report Card, the eight measures required by law, the weightings of those measures, rating scores and distribution for all schools in Iowa, Green Hills AEA and finally our four buildings.

Discussion Items
7.01 2018-2019 & 2019-2020 Calendars
Last year for the first time we approved a two year calendar (2017‐2018 & 2018‐2019). We are recommending that we do so again so we are proposing a calendar for 2019‐2020 for consideration. We are proposing an “hours” calendar but remember that teachers have a contract based upon the number of days not hours. The minimum number of hours required is 1080 and the minimum number of hours per day is 6 so that translates into a calendar that has 177 student contact days. We have had that number (177) for a number of years.

There was some discussion concerning Graduation in May of 2020, this will be determined at a later date and will be so noted on the calendar.

7.02 Curriculum Materials Purchase
Dr. Kim Jones has provided with information regarding a curriculum materials request totaling $15,755. This request covers Grades K – 12 Arts Resources - General Music K – 5, Visual Arts, Instrumental and Vocal Music and HS Humanities course modification.

7.03 Firewall Renewal
We have sought quotes for renewal of our Cyberoam firewall support and subscription services (Web and Application Filter, Intrusion Protection Services, Gateway Anti Virus, Gateway Anti Spam, 24 X 7 Support) and have received the following quotes. (Our current three year subscription expires this month)

Virtual Graffiti, CA
$11,966.85 Total Value Subscription Plus for CR2500iNG‐XP (1 year)
$26,956.95 Total Value Subscription Plus for CR2500iNG‐XP (3 years)

Netturge Inc. FL
$14,280.00 Total Value Subscription Plus for CR2500iNG‐XP (1 year)
$33,725.00 Total Value Subscription Plus for CR2500iNG‐XP (3 years)

Selectus Consulting, OH
$12,380.00 Total Value Subscription Plus for CR2500iNG‐XP (1 year)
$28,200.00 Total Value Subscription Plus for CR2500iNG‐XP (3 years)

Three years ago, we went with a 3 year price of $32,275. The one year price was $17,199.

Administration is recommending the renewal for 3 year from Virtual Graffiti at $26,956.95. This is not E-rate eligible. It was determined that it is a PPEL fund expenditure.

7.04 First Reading of Policy 401.19
Our current policy states that we will use the federal IRS rate however the current IRS rate is 53.5 cents a mile and we are currently paying 45 cents a mile. The IRS rate changes every January. The new IRS rate is 54.5 cents. Also, some Iowa school districts use the “Iowa” rate which this year is 39 cents. The state of Iowa does not necessarily change the rate every year as does the federal government. We do think it would make sense to review the rate on an annual basis and adjust accordingly. Mileage expense information will be provided at the next Board Meeting.

7.05 Student Disciplinary Action
The administration is recommending that the students be expelled for the remainder of the 2017‐2018 school year. The parents signed off on the waiver which states that the consequence automatically takes place.

Comments & Suggestions: None

Action Items
9.01 2018-2019 & 2019-2020 Calendars
Mr. Hendrix moved, seconded by Ms. Adkins, that the Lewis Central Board of Directors approve the 2018–2019 and 2019-2020 calendars as presented with the exception of the May 2020 Graduation to be determined at a later date. Discussion: None Carried: 7-0

9.02 Curriculum Materials Purchase
Mr. Hendrix moved, seconded by Mr. Stoufer, that the Lewis Central Board of Directors approve the curriculum materials request totaling $15,755.00. Discussion: None Carried: 7-0

9.03 Firewall Renewal
Mr. Hendrix moved, seconded by Mr. Weilage, that the Lewis Central Board of Directors approve a 3 year subscription with Virtual Graffiti, Inc. in the amount of $26,956.95. Discussion: None Carried: 7-0

9.04 First Reading of Policy 401.19
Mr. Hendrix moved, seconded by Ms. Adkins, that the Lewis Central Board of Directors approve Policy 401.19 on first reading. Discussion: None Carried: 7-0

9.05 Student Disciplinary Action
Mr. Hendrix moved, seconded by Mr. Portrey, that the Lewis Central Board of Directors expel Student A for the remainder of the 2017-2018 school year. Discussion: None Carried: 6-0 with Mr. Weilage abstaining.

9.05 Student Disciplinary Action
Mr. Hendrix moved, seconded by Mr. Portrey, that the Lewis Central Board of Directors expel Student B for the remainder of the 2017-2018 school year. Discussion: None Carried: 6-0 with Mr. Weilage abstaining.

Information/Future Items
*Regular School Board Meeting –February 5, 2018
*Regular School Board Meeting – February 19, 2018

With no further business before them, at 7:45 pm Mr. Hendrix motioned to adjourn the meeting, seconded by Mrs. McDaniel. By voice vote, all were in favor.

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