October 17, 2016

October 17, 2016 Board Minutes
Posted on 11/03/2016

LEWIS CENTRAL BOARD OF DIRECTORS
BOARD MEETING
MONDAY, OCTOBER 17, 2016
Un-Official Minutes


Call to Order: Board President Dorene Scheffel called the regular meeting to order at 6:30 pm. At roll call, the following board members responded as present: Mrs. Bruun, Mr. Hendrix, Mr. Livingston, Mr. Stoufer and Mrs. Scheffel. Ms. Adkins and Mr. Weilage were absent.

Administrators: Dr. Mark Schweer, Dave Black, Jeff Carper and Dale Kreher

Guest in attendance: Skyler Dobernecker, Chris Eckerman, Susan Ernst, Steve McPhillips, Maggie Miller, Deborah Petersen, Kelly Rosburg, Krystal Sidzyik, Glen Tiesen, Dan Van Houten and Katherine Williams

Approve Agenda: Mrs. Bruun moved, seconded by Mr. Stoufer, that the agenda be approved as presented. Discussion: None Carried: 5-0

PUBLIC HEARING REGARDING RESOLUTION OF INTENT TO SELL DISTRICT PROPERTY
• Board President Dorene Scheffel opened the Public Hearing at 6:31 pm. Dr. Schweer noted that the Public Hearing notice was published per Iowa Code on October 6, 2016 in the Nonpareil. Dr. Schweer stated that it was the District’s intent to sell approximately 28.23 acres of real estate located at the corner of Greenview Road and Franklin Avenue to B.H.I. Inc. He then reviewed the series of events that has led us to this point this evening, finalizing the sale of the property. After his comments, Mrs. Scheffel asked for questions, hearing none, she closed the Public Hearing at 6:40 pm.

Commendations/Good News:
• Superintendent’s MVP Recognition for October went to Skyler Dobernecker, Chris Eckerman and Maggie Miller for their efforts in starting a Mobile Food Pantry program at Kreft.
• The ITAG Administrator of the Year award was given to Middle School Principal, Jim Dermody
• The Iowa Technology & Education Connections named Josh Allen, Local Educator of the Year.
• Mr. Black shared a video about Camp Read S’More which will be held at Titan Hill on October 20th.

Comments & Suggestions: None

Consent Agenda: Mr. Hendrix moved, seconded by Mrs. Bruun, that the consent agenda be approved as presented. Discussion: The Consent Agenda included approval of minutes – October 3, 2016 meeting, Financial Reports; Summary of Revenue and Expenses; and Activities Fund. Bills recommended for payment and Personnel – Administrative Recommendations: Classified Approval to Employ – Susan Stellish, KR SpEd Para. Classified Resignations/Terminations – Rosalie McKeon – KR Preschool Para, Teresa Fischer – KR SpEd Para. Pay or Hour working time Increase/decrease – Patricia Liddick – Food Service, Danethea Nichols – Food Service and also request from BPA for a fundraiser. Carried: 5-0

Reports
Certified Enrollment – Mr. Black shared the results of the certified enrollment process that was due to the Department of Education on October 14, 2016. Our resident enrollment is down 95.9 students, open enrollment in decreased by 1 student and open enrollment out decreased by 1 student. There could still be some corrections to our numbers in upcoming weeks.

Discussion Items
7.01 Second Reading of Policies #703 & 704
Policy #703 Drug and Alcohol Testing Program
There were several questions raised during the first reading of this policy. Legal Counsel has recommended a change in the policy itself and in Exhibit 703c. Legal counsel has also provided answers to the questions which were raised during first reading.

#704 Safety Policy
There were no comments regarding this policy during first reading.

7.02 Approval of Bid for Titan Hill Improvement Project
We received 5 bids for this project. Kelly Rosburg from BVH attended the meeting providing information about the lowest and next to lowest bidder as well as a discussion about the alternate bid items that were requested during the biding process.

7.03 Approval of Real Estate Purchase Agreement
The Board of Directors of the Lewis Central Community School District intends to approve a purchase agreement with B.H.I. Properties, Inc. for the approximate 28.23 acres for $24,892.00 per surveyed acre for a total of $702,701.16.
The real estate is legally described as:
LEWIS TWP 4‐74‐43 S800’ SW NW EXC S233’ W200’ (22.71 acres)
(Parcel No. 744304151003)
AND
LEWIS TWP 5‐74‐43 S800’ E313.5’ SE NE (5.52 acres)
(Parcel No. 744305276005)

7.04 Approval of Indemnity Agreement Regarding Real Estate Purchase
The indemnity agreement with TS Development, LLC is to protect the school district from any other potential owners and/or successors of interest other than Katherine Williams.

7.05 Approval of Settlement Agreement Regarding Real Estate Purchase
The Lewis Central Board of Directors has agreed to a settlement agreement with Katherine Williams regarding the Real Estate Purchase per her claim to be a successor of interest to the property being sold by the school district to B.H.I., Inc. The settlement agreement with Katherine Williams is a total sum of $350,000.

Comments & Suggestions: None

Action Items
9.01 Second Reading of Policies #703 & 704
Mr. Hendrix moved, seconded by Mr. Livingston, that the Lewis Central Board of Directors approve policies #703 & #704 on second reading. Discussion: None Carried: 5-0

9.02 Approval of Bid for Titan Hill Improvement Project
Mr. Hendrix moved to table this item pending further follow up information on bidders and projects. Discussion: None Carried: No Action Taken

Mr. Livingston moved, seconded by Mr. Stoufer, that the Lewis Central Board of Directors accept bid from All Purpose Construction with Alternates #2 and #3 for a total of $3,008,000.00. Discussion: None Carried: 5-0

9.03 Approval of Real Estate Purchase Agreement
Mr. Hendrix moved, seconded by Mr. Livingston, that the Lewis Central Board of Directors approve the real estate purchase agreement with B.H.I., Inc. as presented. Discussion: None Carried: 5-0

9.04 Approval of Indemnity Agreement Regarding Real Estate Purchase
Mr. Hendrix moved, seconded by Mr. Livingston, that the Lewis Central Board of Directors approve the Indemnity Agreement Regarding Real Estate Purchase with TS Development, LLC. Discussion: None Carried: 5-0

9.05 Approval of Settlement Agreement Regarding Real Estate Purchase
Mr. Hendrix moved, seconded by Mr. Livingston, that the Lewis Central Board of Directors approve the settlement agreement regarding the Real Estate Purchase as presented. Discussion: None Carried: 4-1, with Mr. Hendrix voting no.

Information/Future Items
*Regular School Board Meeting – November 7, 2016
*IASB Convention – November 17, 2016
*Regular Board Meeting – November 21, 2016

With no further business before them, at 7:55 pm, Mr. Hendrix motioned to adjourn the meeting, seconded by Mr. Stoufer. By voice vote, all were in favor.

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