November 7, 2016

November 7, 2016 Board Minutes
Posted on 11/10/2016

LEWIS CENTRAL BOARD OF DIRECTORS
BOARD MEETING
MONDAY, NOVEMBER 7, 2016
Un-Official Minutes


Call to Order:
Board President Dorene Scheffel called the regular meeting to order at 6:30 pm. At roll call, the following board members responded as present: Ms. Adkins, Mrs. Bruun, Mr. Hendrix, Mr. Stoufer and Mrs. Scheffel. Mr. Livingston arrived late and Mr. Weilage was excused.

Administrators: Dr. Mark Schweer, Dr. Joel Beyenhof, Dave Black, Jeff Carper, Mike Hale and Dale Kreher

Guest in attendance: Jennifer Benson, Jennifer Brungardt, Erin Cohrs, Deb Duggan, David Overholtzer, Kathleen Rapp, Trudi Shudak, Krystal Sidzyik, Angie Stoufer and Pete Tulipana

Approve Agenda: Mr. Hendrix moved, seconded by Mr. Stoufer, that the agenda be approved as presented. Discussion: None Carried: 5-0

Commendations/Good News:
• Congratulations to Mykenzie Leehy, winner of two state swimming titles.
• Lewis Central’s Volleyball team is headed to the state tournament for the third consecutive year.
• Dr. Schweer reminded the Board that the Veteran’s Day Assembly will take place this coming Friday, November 11th, 9:45 am at the High School.
• Ms. Adkins congratulated the students for a job well done on the Fall Play.

Comments & Suggestions: None

Consent Agenda: Mr. Hendrix moved, seconded by Mrs. Bruun, that the consent agenda be approved as presented. Discussion: The Consent Agenda included: Minutes from the October 17, 2016 Board Meeting. Administrative Recommendations – Personnel: Licensed - Approval to Employ - Alex Mares – Asst. Director Fall Play, Aaron Rodenburg – HS Asst Girls Tennis Coach. Classified Approval to Employ - Mary Fahrenkrug – KR Preschool Para, Jeremy Love-Shamblen – LCLC, Patricia Lee – Food Service, Lisa Gomez – TH SpEd Para, Patricia Ashcraft – TH FT Custodian, Amy Del Vecchio – KR SpEd Para. Classified Resignations/Terminations - Robin Trede – TH Custodian, Leslie Wredt – Food Service Cashier only, Donna Powers – Bus Driver – involuntary. Classified Transfers/Promotions - Jeffrey Worden – Bus Driver to Bus Monitor Pay or Hour work time Increase/decrease - Amanda Carrol – $14.50 – Adding food service certification, Sally Talbott – Food Service - increase ½ hour, Shannon Staton – Food Service – increase ½ hour, Patricia Liddick – Food Service – increase ½ hour, Danethea Nichols – Food Service – increase 1 hour. Carried: 6-0

Reports
• Pottawattamie Promise (Iowa West initiative) – Pete Tulipana & Kathleen Rapp
Pete Tulipana and Kathleen Rapp from the Iowa West Foundation provided information to the Board on Pottawattamie Promise – An Iowa West Foundation Initiative. The Pottawattamie Promise pilot program hopes to improve postsecondary preparation, access and completion. Students eligible to participate must be on-track to graduate from High School, on-track to take College Statistics in their senior year, have a 2.0 GPA or higher, be Pell Grant eligible and have a desire to attend Iowa Western Community College. An invitation was extended to Lewis Central to become part of the program. This will be a discussion item at the November 21 meeting. If the board approves participation, approximately 35 students would be invited to join the program.

• Activities Program– Mike Hale
Mr. Hale and Dr. Beyenhof presented an overview of the Activities program at Lewis Central Community Schools. Revenue streams were discussed in length, as well as how budgets are developed and monitored for each activity. Booster Club donations were discussed and how those donations are used. Fundraisers were also discussed and the role they play in the financial health of the program. Mr. Hale also discussed the decision process used to cover expenses for activities that do not generate any revenue. Those programs rely on revenue producing programs to cover their expenses. A true picture of the financial health of the program is only seen at the end of each fiscal year.

Discussion Items
7.01 First Reading of Several Policies
802.4 Fixed Assets Management System (last reviewed 12/06/10)
Exhibits 802.4a and 802.4b
803.1 Purchasing Policy (last reviewed 12/06/10)
803.2 Lease, Sale or Disposal of School District Building & Sites (last reviewed 12/06/10)
803.7 Purchasing Authority (last reviewed 12/06/10)
ISFIS template policy
803.8 Credit Cards (last reviewed 12/06/10)
ISFIS template policy
803.9 Resolution of Board of Directors Targeted Small Business Procurement Goal (last reviewed 12/06/10)
District legal counsel is recommending the removal of this policy
804.1 Secretary’s Monthly Report (last reviewed 12/06/10)
804.3 Annual Financial Statement, Published (last reviewed 12/06/10)
804.4 Audits (last reviewed 12/06/10)
ISFIS template
805.1 Care, Maintenance and Disposal of School District Records (last reviewed 12/06/10)
ISFIS template
806.1 Insurance Program/Annual Review (last reviewed 12/06/10)
807.1 GASB 54 (adopted 06/27/11)

7.02 Contract for Professional Services with Lamp Rynearson (track replacement)
We will be working with Lamp Rynearson for the civil engineering services for the track reconstruction project. Their projected fees total $77,300.
Survey $3,800
Site Plan Design $22,700
Bid Administration $3,500
Site Plan Construction Administration $39,800
Construction Staking $7,500
Lamp Rynearson is also assessing us a fee for erosion control of $4,800.

The timeframe for this project is the summer of 2017. Joe Zadina from Lamp Rynearson attended the meeting to answer any questions concerning the project.

7.03 Contract for Professional Services with Thiele Geotech, Inc.
A contract with Thiele Geotech, for professional services for materials testing in conjunction with the recently approved Titan Hill Facility Improvement Project needs to be approved before we can move forward with the project. The estimated cost for these services is estimated at $9,800 to $10,800.

Comments & Suggestions: None

Action Items
9.01 First Reading of Several Policies
Mr. Hendrix moved, seconded by Mr. Livingston, that the Lewis Central Board of Directors approve the above referenced policies on first reading, including District Legal Counsel’s recommendation to delete Policy 803.9. Discussion: None Carried: 6-0

9.02 Contract for Professional Services with Lamp Rynearson (track replacement)
Mr. Hendrix moved, seconded by Mrs. Bruun, that the Lewis Central Board of Directors approve the contract with Lamp Rynearson for professional services for the track reconstruction project. Discussion: None Carried: 6-0

9.03 Contract for Professional Services with Thiele Geotech, Inc.
Mr. Hendrix moved, seconded by Mr. Livingston, that the Lewis Central Board of Directors approve the agreement with Theile Geotech for the services described for the Titan Hill Improvement Project. Discussion: None Carried: 6-0

Information/Future Items
*Regular School Board Meeting – November 21, 2106

With no further business before them, at 7:55 pm, Mr. Stoufer motioned to adjourn the meeting, seconded by Mr. Hendrix. By voice vote, all were in favor.

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