July 18, 2016

LEWIS CENTRAL BOARD OF DIRECTORS
BOARD MEETING
MONDAY, JULY 18, 2016
Un-Official Minutes


Call to Order: Board President Dorene Scheffel called the regular meeting to order at 6:30 pm. At roll call, the following board members responded as present: Mrs. Bruun, Mr. Hendrix, Mr. Livingston, Mr. Stoufer, Mr. Weilage and Mrs. Scheffel. Ms. Adkins was absent.

Administrators: Dr. Mark Schweer, Dave Black, Jeff Carper and Dale Kreher

Guest in attendance: Mike Bell and Teresa Griffith

Approve Agenda: Mr. Hendrix moved, seconded by Mrs. Bruun, that the agenda be approved as presented. Discussion: None Carried: 6-0

Commendations/Good News:
• Lewis Central received the Chamber Champion Award from the Council Bluffs Chamber of Commerce for not only our academic accomplishments but also our extracurricular accomplishments in the arts and athletics.
• The Student Council was recognized with the Meritorious Distinction Award for the fifth consecutive year.

Comments & Suggestions: None

Consent Agenda: Mr. Hendrix moved, seconded by Mr. Livingston, that the consent agenda be approved as presented. Discussion: The Consent Agenda included approval of minutes – June 20, 2016 meeting. Bills recommended for payment and Personnel – Administrative Recommendations: Licensed - Approval to Employ – MS English Language Arts. Classified Approval to Employ – Karla Strohmeier – TH Library Clerk, Brooke Alff – MS Sped Para, Mary Rowe – MS Sped Para, Cindy Bryan – KR Clerk. Licensed – Resignations – Ben Bergsten – HS Asst. Girls Tennis. Classified Transfers/Promotions – Janice Schneckloth – Bus Monitor to Van Driver. Carried: 6-0

Reports
• Jeff Carper reported on the summer projects. The Line of Sight Project at the High School is behind schedule and will not be completed until mid-September. The Middle School Auditorium Renovation project is on schedule and will be completed by August 10. Other projects that have been completed include the High School Landscaping project, resurfacing of the Tennis Courts and Kreft door access project.

Discussion Items
7.01 Sharing Agreement with ISD (Food Service Director)
We are proposing entering into a sharing agreement with ISD with our recently hired Food Service Director. The proposed sharing agreement was made known to the candidates when interviews were conducted. The total approximate cost will be split 70% to Lewis Central and 30% to ISD. The agreement will be reviewed on annual basis, no later than March 31, and renewed upon the agreement of both parties.

7.02 ERC Drainage issue Proposals
This item was tabled from our June 6 meeting so that additional options could be gathered. The initial proposal from Lamp Rynearson had a total cost of $67,203.40. Another proposed solution was to put a drainage tube under the parking lot in front of the ERC. Lamp Rynearson estimated the cost of that solution at $129,195.00.

Mr. Weilage also suggested that we contact the “Whiteheads” from Sidney, IA as they have expertise in working with Loess soils. Their company is Neea Inc. They came out on site and have given us a proposal with a cost of $16,454.60.

7.03 Special Education Consortium Agreement
The 2016‐2017 school year will be the second year that the DOE has issued guidance regarding instructional and operating cost sharing by client districts at a center such as Heartland Family Service or Children’s Square. The guidance states this must be done through a consortium where direct special costs are invoiced along with other identified costs that are invoiced as rent. The consortium will then invoice member districts for direct special educational costs, paid through the general fund, and a lease cost for the facility, paid from the PPEL fund.

7.04 Open Enrollment-In Application for 2016-2017
We have received a late filed Open Enrollment‐In Application from a student (10th grade) from the Council Bluffs School District. Our practice is to deny late filed open enrollment applications unless the resident district agrees to allow the money to follow the student.

We have received written confirmation that the CB District has approved the open enrollment out application and in so doing has agreed to allow the money to follow the student.

7.05 Technology Purchase
We have been working with IP Pathways (Omaha and Des Moines offices) to re‐design our core data network to eliminate bottlenecks and at the same time replace several of our oldest switches. This design extends a 10GB core backbone from the Middle School to both the High School and Titan Hill, and provides for extending that 10GB backbone to the main tech closets within the High School and Middle School. It also provides a redesign of the wireless network.

The equipment includes seven core switches and 31 connection modules (6 fiber and 25 copper). We will be installing new core switches, shuffling several existing witches, retiring several switches, re‐designing the network to provide much greater efficiency, and re‐configuring most switches in the system. We sought quotes from three vendors to include all equipment, licensed support costs, installation and configuration for this Cisco solution. IP Pathways provided a bid for $49,495.10 for the equipment and $12,480 for installation.

7.06 Contract with Heartland Family Services (Mental Health Pilot)
We are recommending the approval of an agreement with Heartland Family Services to provide mental health services in our district in conjunction with the Mental Health Pilot Project. This is the 3rd year of a 3‐year pilot to provide a comprehensive school‐based mental health program. This agreement is part of a larger contract between Heartland Family Service, the Iowa West Foundation and the Lewis Central School District. Our cost is $29,964. We have budgeted for this cost through the MAG At‐Risk Budget.

7.07 HR Generalist Position
Dr. Schweer summarized the status of the hiring of a HR Generalist. We have had issues finding a good candidate for the salary that was proposed. We do have a candidate that we just interviewed who looks promising.

Comments & Suggestions: None

Action Items
9.01 Sharing Agreement with ISD (Food Service Director)
Mr. Hendrix moved, seconded by Mrs. Bruun, that the Lewis Central Board of Directors approve the sharing agreement with ISD (Food Service Director). Discussion: None Carried: 6-0

9.02 ERC Drainage Issue Proposals
Mr. Hendrix moved, seconded by Mr. Livingston, that the Lewis Central Board of Directors approve the proposal from Neea Inc. for $16,454.60. Discussion: None Carried: 6-0

9.03 Special Education Consortium Agreement
Mr. Hendrix moved, seconded by Mr. Stoufer, that the Lewis Central Board of Directors approve the agreement to establish a consortium to jointly administer an instructional program at Children’s Square (Academic Center) and Heartland Family Service (Therapeutic School) located within the boundaries of the Council Bluffs Community School District. Discussion: None Carried: 5 -1 with Mr. Livingston abstaining

9.04 Open Enrollment-In Application for 2016-2017
Mr. Hendrix moved, seconded by Mr. Livingston, that the Lewis Central Board of Directors approve the Open Enrollment‐In Application for Student A. Discussion: None Carried: 6-0

9.05 Technology Purchase
Mr. Hendrix moved, seconded by Mrs. Bruun, that the Lewis Central Board of Directors approve the bid from IP Pathways as recommended. Discussion: None Carried: 6-0

9.06 Contract with Heartland Family Services (Mental Health Pilot)
Mr. Hendrix moved, seconded by Mr. Livingston, that the Lewis Central Board of Directors approve the contract with Heartland Family Service in conjunction with the Mental Health Pilot Project. Discussion: None Carried: 6-0

7.08 Strategy Session with Legal Counsel as a Result of Pending Litigation (21.5 (1)(c))
At 7:35 p.m. Mr. Hendrix moved, seconded by Mr. Livingston, that the Lewis Central Board of Directors move into Closed Session per Iowa Code Section 21.5(1)(c), for a strategy session with Legal Counsel as a result of Pending Litigation. Discussion: None Carried: 6-0

At 8:40 p.m. Mr. Hendrix moved, seconded by Mr. Weilage, that the Lewis Central Board of Directors return to Open Session. Discussion: None Carried: 6-0

Information/Future Items
*Regular School Board Meeting – August 1, 2016
*Regular School Board Meeting – August 15, 2016

With no further business before them, at 8:40 pm Mr. Stoufer motioned to adjourn the meeting, seconded by Mr. Hendrix. By voice vote, all were in favor.

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