February 20, 2017

February 20, 2017 Board Minutes
Posted on 03/03/2017

Un-Official Minutes

Call to Order: Board President Dorene Scheffel called the regular meeting to order at 6:30 pm. At roll call, the following board members responded as present: Mrs. Bruun, Mr. Hendrix, Mr. Stoufer, Mr. Weilage and Mrs. Scheffel. Mr. Livingston arrived after roll call and Ms. Adkins was absent.

Administrators: Dr. Mark Schweer, Dave Black, Jeff Carper, Dale Kreher, Kent Stopak and Joe Vinchattle

Guest in attendance: Blake Dickinson, Kellie Rosburg, Krystal Sidzyik (The Daily Nonpareil) and RaeLynn Wilson

Approve Agenda: Mrs. Bruun moved, seconded by Mr. Hendrix, that the agenda be approved as presented. Discussion: None Carried: 5-0

Board President Dorene Scheffel opened the Public Hearing at 6:31 pm. Kelley Rosburg from BVH was in attendance at the meeting in order to present the current plans for the building. Some hurdles that still need to be worked through include the exact placement of the building due an electrical utility whose exact location has not been determined. Other issues that surfaced included sidewalk access from the bleachers, other areas close to the building that could be paved as opposed to seeded. Will there be adequate clearance to access storage under the bleachers if in the future it is decided to add more storage? Bids will be due on March 21 with a pre-bid meeting scheduled for March 14. Construction is scheduled between May 1 and September 1. At 6:50 pm Mrs. Scheffel asked if anyone had any questions, hearing none she closed the Public Hearing.

Commendations/Good News:

• Superintendent’s MVP Recognition for February was presented to RaeLynn Wilson who runs the Print Shop.
• Readers Theater, Group Improvisation, and two Short Film groups have been invited to perform at the All-State Large Group Speech Festival and were also selected as Outstanding Performers at the IHSSA State Large Group Speech Contest. Special Recognition went to The Ensemble Acting Group.
• 8th Grade Jazz Band repeats as Lewis & Clark Jazz Festival Champs and also SW Iowa District Jazz Festival.
• Lewis Central had 7 State wrestling qualifiers.
• Lewis Central swim team placed 19th at the State Swim Meet.
• The Boys Bowling Team qualified for the State Meet in Des Moines.
• Mr. Black shared a great video with the Board about Landon Marshall.

Comments & Suggestions: None

Consent Agenda: Mr. Hendrix moved, seconded by Mrs. Bruun, that the consent agenda be approved as presented. Discussion: The Consent Agenda included approval of minutes – February 6, 2016 meeting, Financial Reports; Summary of Revenue and Expenses; and Activities Fund. Bills recommended for payment and Personnel – Classified Approval to Employ: Kymberlee Veliz – HS Para Educator, Duane Nowatzke – HS Custodian. Classified Resignations/Terminations: Kealy Prine – HS Dance Team Head Coach. Carried: 6-0

Reports - None

Discussion Items
7.01 Second Reading of Several Policies
There was no discussion or recommended changes regarding any of these polices during first reading. The template policies are included in case any changes should be made.

702.7 Transportation of Nonpublic School Students
Template policy provided.
702.11 Transportation in Inclement Weather
Template policy provided.
1000 Statement of Guiding Principles
Section 1000 deals with School‐Community Relations
1001.1 Board‐Community Relations
1001.3 Board Meeting Communications
1001.4 Public Examination of School District Records
Template policy provided.
1002.4 School – Community Associations
1003.1 Participation in Community Activities
1003.2 Citizen Volunteers and Resource Persons
1003.3 Visitors to School District Facilities
Template policy provided.
1003.4 Good Sportsmanship
1004.9 Gratuities to Personnel
1005.1 Public Performances By Students
1005.2 Contests for Students
1005.4 Money Raising Activities in the Schools

7.02 Approval to Move Forward with the Concession Building
Dr. Schweer would like the board to take official action to move forward in seeking bids for the construction of the Concession Building. The Concession Building is one of the projects of the overall track reconstruction project. In addition to the replacement of the track itself the other project is new bleachers on the visitors’ side of the football field.
Additional items that need to be addressed include the exact placement of the building, sidewalks that connect the bleachers to the building, other possible paving instead of seeding and to make sure there is access to the space under the bleachers if additional storage space is needed in the future.

7.03 Approval of Budget Guarantee
Because of declining enrollment we are eligible for the 101% Budget Guarantee for the 2017‐2018 school year. The amount for the 2017‐2018 school year is $600,075. This is cash, not spending authority and provides a cushion for districts that experience declining enrollment. Our enrollment declined by 100 students. The budget guarantee is recalculated every year, but does not include any budget guarantee amount that was received in a prior year, no guarantee on the guarantee. Every year in which our enrollment declines a greater percentage than our new money, the guarantee nets us 101% of our prior year regular program costs without including any budget guarantee from the prior year. In addition to a decline in students the other variable that determines the budget guarantee is the amount of State Supplemental Assistance. The lower the amount of SSA the greater the number of schools that will qualify for the Budget Guarantee. There are 179 districts that qualify for the Budget Guarantee next year. Because of our decline of 100 students, our SSA for next year is only going to be $170,529. It is important to note that the budget guarantee amount is made up entirely from local property taxes. This will add $.50 to the overall levy.
Board action is required to take advantage of the Budget Guarantee.

7.04 Assessment Management and Analysis Software Licensing Agreement
The present product that we have used since 2007 for the management and analysis of student testing information is being “retired” by Pearson at the end of this year. A committee of teachers and administrators have investigated replacements for this software and are recommending the selection of Illuminate DnA as the replacement platform at this time. This software platform will provide for on‐line assessment creation and management as well as data analysis of district and classroom assessments. The committee is excited about this move to a web‐based platform that is much easier to use and vastly more capable for the creation and management of classroom assessments. The INSPECT item bank is completely aligned with the Iowa Core curriculum and the Smarter Balanced assessments (that the State Board has recommended to replace the Iowa Assessments). The pricing structure for Illuminate DnA is $6.00 per student and is based upon our state published certified enrollment numbers. There are no additional setup, implementation fees or hosting fees. On‐site professional development is at a rate of $2500 per day and three days have been configured into the agreement. The software is housed on web servers that illuminate provides via the Internet. The contract is a three year agreement that is cancellable at the end of any fiscal year. There is no additional charge for us to get started now with configuration, initial training and access prior to the July 1, 2017 contract start date. Initial configuration and data migration will take 4 – 8 weeks. Total first year cost of the software platform ($14,946 plus professional development costs):

$11,209.50 – Illuminate DnA at $.50 per student X 2491 students
$3,736.50 – KDS INSPECT item bank at $1.50 per student X 2491 students

Three days of initial train‐the‐trainer professional development will be scheduled this summer to get us started at $2500 per day.

On‐going costs will be based upon enrollment and are $6.00 per student.

7.05 Literacy Resources Purchase
In 2012‐2013, the Literacy Lead Team was assigned the task of reviewing and selecting instructional resources for literacy at Titan Hill. The Calkins Resources along with the Workshop Model were recommended as our approach for delivering Core Instruction. Third through fifth grade have been using the 3‐5 span of resources to guide their instruction. Second grade has utilized the e‐book which lacks the bends and mid workshop teaching points. A limiting factor to our implementation has been the lack of grade level specific materials. The grade level specific resources were not available when we first committed to using the Calkins resources for reading instruction. They are now available. The Building Leadership Team at Titan Hill believes that purchasing the grade level specific resources would:

• Help us develop a deeper understanding of the English Language Standards of the Iowa Core.
• Further improve our instructional practice in reading.
• Help students become better readers.
• Cost associated with this request: $12,420.00

Comments & Suggestions: None

Action Items
9.01 Second Reading of Several Policies
Mr. Hendrix moved, seconded by Mr. Livingston, that the Lewis Central Board of Directors approve the above referenced policies on second reading. Discussion: None Carried: 6-0

9.02 Approval to Move Forward with Concession Building
Mr. Hendrix moved, seconded by Mr. Livingston, that the Lewis Central Board of Directors authorize BVH to finalize plans and seek bids for the Concession Building per information shared in the Public Hearing along with finalizing the additional items as outlined in the discussion item. Discussion: None Carried: 6-0

9.03 Approval of Budget Guarantee
Mr. Hendrix moved, seconded by Mrs. Bruun, that the Lewis Central Board of Directors, levy property tax amount of $600,075 for fiscal year 2017‐2018 for the regular program budget adjustment as allowed under section 257.14, Code of Iowa. Discussion: None Carried: 6-0

9.04 Assessment Management and Analysis Software Licensing Agreement
Mr. Hendrix moved, seconded by Mr. Livingston, that the Lewis Central Board of Directors approve the Assessment Management and Analysis Software Platform licensing agreement as presented. Discussion: None Carried: 6-0

9.05 Literacy Resources Purchase
Mr. Hendrix moved, seconded by Mrs. Bruun, that the Lewis Central Board of Directors approve the literacy Resources Purchase totaling $12,420.00. Discussion: None Carried: 6-0

7.06 Open Enrollment-Out Application for 2016-2017 (Closed Session)
At 7:35 p.m. Mr. Hendrix moved, seconded by Mr. Stoufer, that the Lewis Central Board of Directors move into Closed Session per Iowa Code Section 21.5(1) (a) To review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that governmental body’s possession or continued receipt of federal funds. Discussion: None Carried: 6-0

At 7:45 p.m. Mr. Livingston moved, seconded by Mr. Hendrix, that the Lewis Central Board of Directors return to Open Session. Discussion: None Carried: 6-0

9.06 Open Enrollment-Out Application for 2016-2017 (Closed Session)
Mr. Hendrix moved, seconded by Mr. Livingston, that the Lewis Central Board of Directors approve the Open Enrollment-Out Application for 2016-2017. Discussion: None Carried: 6-0

Information/Future Items
*Regular School Board Meeting – March 6, 2017
*Regular School Board Meeting – March 20, 2017

With no further business before them, at 7:46 pm, Mr. Hendrix motioned, seconded by Mr. Stoufer, that the Lewis Central Board of Directors adjourn the meeting By voice vote, all were in favor.

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