December 5, 2016

December 5, 2016 Board Minutes
Posted on 12/08/2016

LEWIS CENTRAL BOARD OF DIRECTORS
BOARD MEETING
MONDAY, DECEMBER 5, 2016
Un-Official Minutes


Call to Order: Board Vice President Tracy Bruun called the regular meeting to order at 6:30 pm. At roll call, the following board members responded as present: Ms. Adkins, Mrs. Bruun, Mr. Hendrix and Mr. Weilage. Mr. Livingston was late. Mrs. Scheffel and Mr. Stoufer were absent.

Administrators: Dr. Mark Schweer, Dave Black, Jeff Carper, Mike Hale and Dale Kreher

Guest in attendance: Krystal Sidzyik and Joe Zadina

Approve Agenda: Mr. Hendrix moved, seconded by Mr. Weilage, that the agenda be approved as presented. Discussion: None Carried: 4-0

PUBLIC HEARING ON THE TRACK PROJECT
Board Vice President Tracy Bruun opened the Public Hearing at 6:31 pm. Dr. Schweer noted that the Public Hearing notice was published per Iowa Code in the Nonpareil. Joe Zadina from Lamp Rynearson presented the details surrounding the replacement of the track. Jeff Carper then presented an overview of the remainder of the project which includes new bleachers and press box on the visitor side of the stadium as well as a new standalone concession building. Mrs. Bruun asked for questions, hearing none, she closed the Public Hearing at 6:55 pm.

Commendations/Good News:
We received a “Gold Star” from the Iowa Department of Education for completing Certified Enrollment on time with few mistakes. Congratulations to Dave Black for a job well done.

Comments & Suggestions: None

Consent Agenda: Mr. Hendrix moved, seconded by Mr. Livingston, that the consent agenda be approved as presented. Discussion: The Consent Agenda included: Minutes from the November 21, 2016 Board Meeting. Administrative Recommendations – Personnel: Classified Approval to Employ: Sydnie Dennis – HS Sped Para, Julia White – Bus Monitor, Hugh Regester – LCLC, Maggie Ravlin – LCLC. Classified Resignations/Terminations – Suzanne Blackburn- LCLC, Abby Cornelison – HS Sped Para. Carried: 5-0

Reports: None

Discussion Items
7.01 Approval of the Track Reconstruction Project
The track reconstruction project has been a part of the Overall Master Facility Improvement Plan conversation. This project is scheduled to be completed next spring/summer and will be paid for with state sales tax dollars.

7.02 MAG / At-Risk / Dropout Prevention Budget
The annual application for At‐Risk/Dropout Prevention is divided into six service areas and represents the funding for 7.5 certified staff, 3 para professionals, 2.4 school‐based interventionists, targeted summer school for K‐3 reading, HS summer credit recovery, TeamMates mentoring coordination, and partial support for the partnership with the Iowa West Foundation and Heartland Family Service for the mental health projects. The combined At Risk and Dropout prevention budgets total $896,490 (of which $158,375 is General Fund obligation and $475,123 is generated through Modified Supplemental Amount (MSA) with property tax).

7.03 Promise Iowa Resolution
At the recent IASB Convention, Lisa Bartusek talked about the public relations campaign called “The Promise of Iowa”. She asked that local school boards approve the provided resolution that speaks to the importance of public education.

7.04 Quit Claim Deed / Property Line Adjustment
The ownership of the storage units adjacent to the High School is changing hands. As part of this process, it was discovered that there was an agreement involving a land exchange that was not officially recorded. District legal counsel reviewed the paperwork and has recommended that we approve the Quit Claim Deed. We also have received a letter from the CB Community Development Department that there was such an agreement made but the official record had never been corrected.

7.05 Software Renewals
The Administration is recommending the board take action to renew our enterprise antivirus/malware endpoint protection for $19,752.00 from GovConnection at this time. This is a three year renewal that would expire in January of 2020. This is a General Fund expenditure.

7.06 SBRC Application
The District is eligible for the maximum Modified Supplemental Amount for Open Enrollment Out and LEP Instruction Beyond 5 Years. Please see the attached SBRC Application. This is not money but rather spending authority. We would need to levy cash reserves to cover this authority if we needed the cash. We simply need a motion to approve the request to the SBRC.

7.07 First Reading of Several Policies
First reading of several policies from the 900 section (Building & Grounds).
#900 Statement of Guiding Principles (last reviewed 01/17/11
#901.1 School Facilities Surveys (last reviewed 01/17/11)
#901.2 Site Specifications (last reviewed 01/17/11)
#901.3 Site Acquisition (last reviewed 01/17/11)
o Template policy
#901.4 Educational Specifications For Buildings (last reviewed 01/17/11)
o Template policy
#901.7 Financing Sites and Construction (last reviewed 01/17/11)
#902.1 Preventive Maintenance Schedule (last reviewed 01/17/11)
#902.2 Requests For Improvements (last reviewed 01/17/11)
#902.3 Emergency Repairs (last reviewed 01/17/11)
#902.4 Use of Contract Service (last reviewed 01/17/11)
#902.5 Disposition of Obsolete Equipment (last reviewed 01/17/11)
#902.7 Long‐Range Planning (last reviewed 01/17/11)
#902.8 Asbestos Containing Materials (last reviewed 01/17/11)
#902.9 Buildings and Grounds Security (last reviewed 01/17/11)
Mr. Livingston had questions concerning security procedures in the buildings after school hours.
#902/10 Adaptation for the Handicapped (last reviewed 01/17/11)
#902.11 Warning system and Emergency Plans (last reviewed 01/17/11)
o Template policy

Comments & Suggestions: None

Action Items
9.01 Approval of the Track Reconstruction Project
Mr. Hendrix moved, seconded by Ms. Adkins, that the Lewis Central Board of Directors approve moving forward with the Track Reconstruction Project. Discussion: None Carried: 5-0

9.02 MAG / At-Risk / Drop-Out Prevention Budget
Mr. Hendrix moved, seconded by Ms. Adkins, that the Lewis Central Board of Directors approve At‐risk/Dropout Application & Budget for the 2017‐2018 school year as presented. Discussion: None Carried: 5-0

9.03 Promise Iowa Resolution
Mr. Hendrix moved, seconded by Ms. Adkins, that the Lewis Central Board of Directors approve the Promise Iowa resolution. Discussion: None Carried: 5-0

9.04 Quit Claim Deed / Property Line Adjustment
Mr. Hendrix moved, seconded by Ms. Adkins, that the Lewis Central Board of Directors approve the Quit Claim Deed per the recommendation of legal counsel. Discussion: None Carried: 5-0

9.05 Software Renewals
Mr. Hendrix moved, seconded by Ms. Adkins, that the Lewis Central Board of Directors approve the quote from GovConnection for renewal of our anti‐virus/malware endpoint protection software in the amount of $19,752.00 (3 year renewal). Discussion: None Carried: 5-0

9.06 SBRC Application
Mr. Hendrix moved, seconded by Ms. Adkins, that the Lewis Central Board of Directors approve the request to the SBRC for the maximum Modified Supplemental Amount for Open Enrollment Out and LEP Instruction Beyond 5 Years. Discussion: None Carried: 5-0

9.07 First Reading of Several Policies
Mr. Hendrix moved, seconded by Ms. Adkins, that the Lewis Central Board of Directors approve the referenced policies on first reading. Discussion: None Carried: 5-0

Information/Future Items
*Regular School Board Meeting – December 19, 2016
*Winter Break (December 22 – January 2, 2017)

With no further business before them, at 7:35 pm Ms. Adkins motioned to adjourn the meeting, seconded by Mr. Hendrix. By voice vote, all were in favor.

Website by SchoolMessenger Presence. © 2017 West Corporation. All rights reserved.