LEWIS CENTRAL BOARD OF DIRECTORS
BOARD MEETING
MONDAY, OCOTBER 17, 2011
Un-Official Minutes
Call to Order: Board President Dorene Scheffel called the regular meeting to order at 6:30 pm. At roll call, the following board members responded as present: Mrs. Bruun, Mr. Hendrix, Mr. Stazzoni, Mrs. Studer, and Mrs. Scheffel. Mr. Livingston and Mr. Weilage were absent.
Administrators: Administrators present were Dr. Mark Schweer, Dave Black, Jeff Carper and Dale Kreher
Guest in attendance: Travis Cozad, Ron Fauss, Dennis Friend, Mike Hale, Shelley Naig and Kelley Rosburg
Approve Agenda: Mr. Hendrix moved, seconded by Mr. Stazzoni, that the agenda be approved as presented. Discussion: None Carried: 5-0
Commendations/Good News:
- Lewis Central earned the “Breaking Barriers to Learning and Teaching Award” because of significant improvements in reducing achievement gaps among key groups of students. The award will be presented at the November 16, 2011 State Board of Education meeting. Congratulations to Mr. Stopak and the faculty and staff of Titan Hill on this award.
- The volleyball team had a great season, they were undefeated in the Hawkeye 10 and also Conference champs.
- The band participated in a competition last weekend in Waukee and came in 6th place.
Comments & Suggestions: None
Consent Agenda: Mr. Hendrix moved, seconded by Mrs. Bruun, that the consent agenda be approved as presented. Discussion: The Consent Agenda included: Approval of Minutes from the October 3, 2011 meeting. Financial Statements from September 2011 and Bills recommended for payment. Administrative Recommendations included: Classified Approval to Employ: Connie Miller and Tammy McCormick switching to Bus Monitors. Pay or Hour work time Increase/decrease: Deborah Andresen, food worker increase in hours. Carried: 5-0
Reports:
Certified Enrollment – Dave Black
For the first time in many years, we will see a decline in our resident enrollment. Dave is not sure exactly what the number will be as he is still working with the Department of Education to sort through a few enrollment issues. Open enrollment however has increased and our net loss will be about 1.23 students. Total enrollment is 3077 which includes a net gain of 490 open enrolled students.
Transportation Report – Jeff Carper
Jeff introduced Travis Cozad our new Transportation Coordinator. Jeff and Travis shared several resources that the transportation department finds helpful, highlights of the annual DE Transportation report, costs, miles traveled, safety inspection processes, fleet maintenance, replacement plans, etc.
Discussion Items
7.01 Approve Contract with Lamp Rynearson for Football Field Turf Project
Lamp Rynearson will be the civil engineering firm that will oversee the football field turf and track project. We worked with them on the recent Titan Hill site improvement project. This firm has considerable experience on football field turf projects with the OPS school district. The proposed fee schedule appears on the last page of the contract document. We will be sharing the costs of the football field turf project evenly with IWCC. LC will be responsible for 100% of the track fee costs. The breakdown of the total professional fees costs are as follows:
IWCC (1/2 of $70,850) $35,425
LC (1/2 of $70,850) $35,425
Track $31,500
Total $69,925
7.02 Approve Contract with Thiele Geotech Inc. for FB Turf Project
In conjunction with the football field turf and track project, there will need to be some geotechnical exploration conducted with test borings of both the soil and pavement under the track. The estimated cost of this work is $2,100.00. As per our agreement with IWCC on the football field turf project, the cost of professional fees will be shared as well. In this case, the split between the work associated with the track and the football field is 60% (track) and 40% (football field). LC is responsible for 100% of the costs associated with any of the track improvements. So the breakdown of costs associated with this work would be LC ($1680) and IWCC ($420).
7.03 Approve Bid for Central Elementary Renovation Project
The low bid for the Central Renovation Project was submitted by Fauss Construction for $1,090,000. Because the bids came in higher than the projected cost, BVH worked with Fauss Construction in an attempt to see whether or not any “value engineering” could be done to lower the cost of the project. A list of all the possible considerations has been complied and was provided in the board packet. BVH is recommending that several of these items be considered which would result in a cost savings of $51,875.00. These value engineering changes would come about through the change order process (District Legal Counsel has been consulted and approves of this process). Information from Tim Oswald at Piper Jaffary was also included indicating that we would have adequate financial resources to fund this project even if the cost was $1,090,000. But considering that we have two projects remaining (Football Field Turf & ERC) for which we do not yet know the actual bid amounts, I think it prudent to proceed with the $51,875 in change orders to this project to provide us with additional cushion should we need that for the remaining projects on our list.
7.04 Approve Vehicle Purchase
We currently have 27 school buses in our fleet. Under normal conditions, this number of buses will handle daily routes and activities throughout the year. However, the start of this school year has not been normal.
Since the beginning of the school year, we have lost three buses that require repairs and/or replacement.
Bus #25 was stranded in high water; Bus #29 needs a new engine; and bus #22 was involved in an accident.
Bus #25 and #22 will be covered under insurance with a $1,000 deductible for each unit. Replacement of the engine on #29 will be a district cost.
We received $134,131 from EMC for hail damage to our fleet. Jeff is recommending that we use that money to repair our down buses and purchase one for back-up.
After additional thought and planning, Jeff updated his plan for purchases and repairs to the following:
Replaced 5 windshields $ 500
Repair Bus #22 1,000
Repair #Bus 25 400
Repair rust on Bus #26 4,024
Replace Bus #29 with new unit 86,000
Purchase two vans 40,000
$131,524
Comments & Suggestions: None
Action Items
9.01 Approve Contract with Lamp Rynearson for Football Field Turf Project
Mr. Hendrix moved, seconded by Mrs. Studer, that the Lewis Central Board of Directors approve the contract with Lamp Rynearson for Football Field Turf Project. Discussion: None Carried: 5-0
9.02 Approve Contract with Thiele Geotech Inc. for FB Turf Project
Mr. Hendrix moved, seconded by Mrs. Bruun, that the Lewis Central Board of Directors approve the contract with Thiele Geotech Inc for the football field turf and track project. Discussion: None Carried: 5-0
9.03 Approve Bid for Central Elementary Renovation Project
Mr. Hendrix moved, seconded by Mrs. Studer, that the Lewis Central Board of Directors approve the bid from Fauss Construction in the amount of $1,090,000 for the Central Renovation Project. Discussion: None Carried: 5-0
9.04 Approve Vehicle Purchase
Mr. Hendrix moved, seconded by Mr. Stazzoni, that the Lewis Central Board of Directors approve the purchase of 1 school bus, 2 vans, repair 5 windshields and repair buses 22, 25 & 26. Discussion: None Carried: 5-0
Information/Future Items
*Regular School Board Meeting – November 7, 2011
Adjournment
With no further business before them, at 7:55 pm Mr. Stazzoni motioned to adjourn the meeting, seconded by Mr. Hendrix. By voice vote, all were in favor.