LEWIS CENTRAL BOARD OF DIRECTORS
BOARD MEETING
MONDAY, JULY 18, 2011
Un-Official Minutes
Call to Order: Board President Dorene Scheffel called the regular meeting to order at 6:30 pm. At roll call, the following board members responded as present: Bob Hendrix, Ron Stazzoni, Amie Studer, Daryl Weilage and Dorene Scheffel. Dan Feller and Rob Livingston were absent.
Administrators: Administrators present were Dr. Mark Schweer, Jeff Carper and Dale Kreher
Guest in attendance: Gary Bowen, Jeff Davis and Nick Thompson
Approve Agenda: Mr. Hendrix moved, seconded by Mr. Stazzoni, that the agenda be approved as presented. Discussion: None Carried: 5-0
Commendations/Good News: None
Comments & Suggestions: None
Consent Agenda: Mr. Hendrix moved, seconded by Mr. Stazzoni, that the consent agenda be approved as presented. Consent Agenda included: Approval of Minutes from the June 27, 2011 meeting, Financial Statements from June 2011 and Bills recommended for payment. Administrative Recommendations included: Licensed – Modification of Contract – Aaron Nickman. Licensed Resignations: Joe Vinchattle - .5 FTE Skills Club. Classified Resignations – Stacy Germann, Bob Kreiser. Classified Transfers/Promotion – Sharon Knoble - Bus Driver from Monitor. Pay or Hour work time increase/decrease – Carol Snipes. Carried: 5-0
Reports
- Summer Construction Projects update – Jeff Carper reported on the progress of each of the projects that are currently in progress. The bleacher project is complete with the exception of landscaping. The roof of the middle school should be completed by the August 3rd deadline. The Titan Hill site work is progressing as scheduled, they will be pouring the parking lots and the other side of the road and should also be done by the deadline. The demolition project at Central is almost complete; some dirt is needed for the final grading.
- Dr. Schweer and Jeff reported on a meeting with Council Bluffs City and Pottawatomie County officials regarding potential flooding issues in the area. They are monitoring the situation closely.
Discussion Items
7.01 ERC / Central Schematic Plan
Gary Bowen from BVH attending the meeting presenting a power point detailing the current plans and an updated timetable for both the new ERC and Central Elementary.
The suggested timetable for these two projects is as follows:
Central Renovation
*Out for bid in September of 2011
*Construction –October, 2011-August, 2012
ERC
*Out for bid in December of 2011
*Construction-February, 2012 – December, 2012
Another decision that will need to be made within the next few weeks is whether or not we wish to pursue Leed Certification for the ERC.
In a related item, Dr. Kinney at Iowa Western Community College is in the process of requesting funding from the Iowa Western Community College Foundation to pay for half of installing turf on the football field. Tim Oswald indicated that there should be enough money to add this project to our list. Dr. Schweer is recommending that we temporarily put the Middle School site renovations on hold until we have firm costs on the projects currently in progress and a better estimate on the stadium project.
7.02 Additional Staff for Business Office
We have had a previous discussion regarding the need for additional personnel in the Business Office. As a matter of record, the auditor also was supportive of this recommendation. There are a variety of things that Dale would like to do/needs to do from an analysis/evaluative perspective that he is unable to do because of a lack of time. Some of those things are as follows
*Review/recommend a new Accounting Software/HR platform. The current Accounting software and the
HR software do not work well together. This creates additional work and increases opportunities for errors.
*Hourly pay structures for classified employees.
*Purchasing issues.
*Viability/efficiency of print shop.
*Financial reports/budgeting.
*More involvement with Activities Accounting
*Business plans for on-line payments, credit/debit cards.
A job description for the new position (bookkeeper) that we had developed for our earlier discussion and is attached for reference.
The board would also like to review the job descriptions of all Activities personnel.
7.03 RFP for Banking Services
Proposals were sent to: Council Bluffs Savings Bank
Frontier Savings Bank
Liberty Bank
Mid States Bank
American National Bank/Peoples National Bank
US Bank
Great Western Bank
We received responses from: Council Bluffs Savings Bank
American National Bank/Peoples National Bank
Great Western Ban
All of the bids were prepared according to the RFP. After an indepth study of each proposal it was determined that the proposal from American National Bank/Peoples National Bank provided the best value for the District.
7.04 Review 2010/2011 Board/Superintendent Goal
Tabled until the next meeting.
Comments & Suggestions: None
Action Items
9.01 ERC / Central Schematic Plan Design
Mr. Hendrix moved, seconded by Mrs. Studer, that the Lewis Central Board of Directors approve the schematic designs for the Central Renovation and the ERC. Discussion: None Carried: 5-0
9.02 Additional Staff for Business Office
Mr. Hendrix moved, seconded by Mr. Weilage, that the Lewis Central Board of Directors approve posting for additional staff for the Business Office. Discussion: None Carried: 5-0
9.03 RFP for Banking Services
Mr. Hendrix moved, seconded by Mr. Stazzoni, that the Lewis Central Board of Directors approve American National Bank/Peoples National Bank be retained to provide banking services for the Lewis Central School District for the next three years. Discussion: None Carried: 5-0
Information/Future Items
*Regular School Board Meeting – August 1, 2011
Adjournment
With no further business before them, at 8:25 pm Mr. Stazzoni motioned to adjourn the meeting, seconded by Mr. Hendrix. By voice vote, all were in favor.
Approved – Dorene Scheffel Dale Kreher
President, Lewis Central Board of Education Board Secretary, Lewis Central Board of Educatio