LEWIS CENTRAL BOARD OF DIRECTORS
BOARD MEETING
MONDAY, AUGUST 1, 2011|
Un-Official Minutes
Call to Order: Board President Dorene Scheffel called the regular meeting to order at 6:30 pm. At roll call, the following board members responded as present: Dan Feller, Bob Hendrix, Rob Livingston, Amie Studer, Daryl Weilage and Dorene Scheffel. Ron Stazzoni was absent.
Administrators: Administrators present were Dr. Mark Schweer, Dave Black, Jeff Carper, Barb Grell, Kim Jones and Dale Kreher,
Guest in attendance: Denise Arbogast, Neil Arbogast, Brad Nocita, Jeff Theulen and Steve Warren.
Approve Agenda: Mr. Hendrix moved, seconded by Mrs. Studer, that the agenda be approved as presented. Discussion: none Carried: 6-0
Commendations/Good News:
- Dr. Schweer passed an article around entitled Clearing Early Career Hurdles in Music Education which featured our band director, Andy Walters.
Comments & Suggestions: None
Consent Agenda: Mr. Hendrix moved, seconded by Mr. Feller, that the consent agenda be approved as presented. Discussion: Approval of Minutes from the July 18, 2011 meeting. Administrative Recommendations included: Classified Approval to Employ – Deborah Hatcher – TH para, Molly Stogdill – LCLC Site Director. Classified Resignations – Lolly Graybill, Nicole Andersen. Carried: 6-0
Reports - None
Discussion Items
7.01 Kreft Emergency Plan
According to the information we have received, the Kreft building would be of the greatest risk of flooding of all of our buildings. However, our recommendation is that we start school on the 17th with students in the Kreft building with buses/drivers on site in the event that we would need to do an emergency evacuation.
Our plan has been reviewed and given a vote of support if you will by the Pottawatamie County Emergency Management Coordinator (Jeff Theulen) and CB Fire Chief (Alan Byers). Jeff Theulen, Steve Warren and Brad Nocita were in attendance to answer questions and were most appreciative of Lewis Central’s proactive response to the potential flooding issues. It is important to note that Mrs. Grell and her staff will be practicing the evacuation drill on a regular basis.
7.02 2011-2012 Achievement Goals
Our student achievement goals for several years now have been around improving achievement for all students and reducing the gaps for IEP students in the areas of reading comprehension, math, and science.
Dave shared ITBS/ITED data regarding the progress that was made towards our goals from last year.
Our recommendation is that we continue with the same goals for next year with the following metrics:
Goal Area 1: Accelerate learning for the “all students” group to 14 months growth (13.4 NSS district wide average) in Reading, Math and Science
• Increase the average NSS growth at Titan Hill to 16.8 NSS
• Increase the average NSS growth at the Middle School to 14.4 NSS
• Increase the average NSS growth at the High School to 9.6 NSS
Goal Area 2: Accelerate learning for the “students with IEPs” group to 15 months growth (14.3 NSS district-wide average) in Reading, Math and Science.
• Increase the average NSS growth at Titan Hill to 18.2 NSS
• Increase the average NSS growth at the Middle School to 15.6 NSS
• Increase the average NSS growth at the High School to 10.2 NSS
Goal Area 3: Increase the 4-year cohort graduation rate to 89.0% for the class of 2012.
7.03 SIAC Recommendations
As has been shared the SIAC Committee met three times during the course of last year. One of their charges is to make recommendations to the board as it relates to goals for improvement. Their recommendations are as follows:
(1) Continue to focus efforts of school improvement on accelerating growth for all students and on closing the gap for students with IEPs.
(2) Develop and communicate plans to address student transitions both within the system and post graduation.
(3) Develop ways to more effectively meet the specialized needs of students.
(4) Expand the role that technology plays in all classrooms.
(5) Enhance communication to increase parental involvement and engagement.
7.04 Open Enrollment In Applications
We have received several open enrollment-in applications for next year.
• Gracie Bradley (6th grade) Received July 14
• D’Andrea Burr (3rd grade) Received July 25
• Devin Burr (5th grade) Received July 25
All have been filed after the March 1 deadline and there are no extenuating circumstances for us to approve these applications.
Because of the flooding issues, displaced families were discussed as they related to enrollment. If a family is displaced and living in our district they are eligible to attend school in our district. Each case will have to treated on an individual basis.
7.05 LEED Certification for new ERC
At the July 18th meeting, Gary Bowen shared information about the additional costs for obtaining LEED Certification for the new ERC building. Additional costs would range from $35,000 - $65,000. Additional information was provided for the projected costs of the ERC (July 14, 2011) as well as the materials explaining the LEED certification that Gary shared as part of the power point presentation from the July 18 meeting.
Gary mentioned that because the LEED certification requirements include a variety of things some of which have already occurred, it is important that we make this decision before we get any farther along on this project
7.06 Copier Lease
The current lease for the two print shop Xerox copiers and a small Xerox machine at the Middle School Main Office expired in June and has been extended for two months. Also, the current leases for six
Toshiba copiers expire in August. The copiers are located in the ERC, Main Office and Transportation Office, High School Main Office and Teacher Work Room, Titan Hill Main Office and Kreft Main Office.
Information is provided about the current leases as well as the bids from the various vendors.
Other copiers and leasing information:
5 Ricoh Copiers (Media Centers: Middle School & High School, Food Service Office at Titan Hill and Kreft). Lease due June 0f 2014 – payment $273.00 per month for all 5 machines, plus $250.00 per month in service/maintenance charges.
7.07 Titan Hill Site Improvement Change Order
The administration has requested a change order to MFT Construction which amounts to $16,558.64 in conjunction with the Titan Hill Site Improvement Project. The change order is to remove several trees which were not in the original specs and additional site work for the ERC pad which were a result of square footage changes to the building. The bid for the Titan Hill Site Improvement Project was $437,000.25. With this change order the cost will be $453,558.89.
7.08 Curriculum Mapper/Instruction Planner Renewal
Curriculum Mapper/Instruction Planner provides computerized assistance in the structuring of our curriculum design and instructional choices using the merging of Understanding by Design philosophy and process with that of Concept-Based Curriculum and Instruction. This tool will also assist us in gathering data, providing rich curriculum data to facilitate professional conversations around best practices, and reporting at the state level our implementation of the Iowa Core Curriculum at the nearest level of classroom instruction.
This past year we have educated our District Leadership Team and Content Team teachers and administrators with using Instruction Planner for building unit and daily plans in order to build a strong base of support in each building as we move forward. As we expand our district professional development in unit planning through Understanding by Design we will also be training teachers in the use of Instruction Planner. Please refer to the accompanying spreadsheet that outlines the 2011-2012 phase of implementation. This is a multi-year process with this year being the start of introducing it to classroom teachers with increasing expectations on its use throughout the implementation process until we are using the software in unit planning for all curricula/classrooms and in daily (or near daily) reporting of enacted curricula. The Instructional Planner/Curriculum Mapper renewal subscription is due. The total cost is $16,720.00. The cost of Instructional Planner is $2.25/student and Curriculum Mapper is $1.75/student.
7.09 Board/Superintendent Goals for 2011/2012
We need to spend some time reviewing the Board/Superintendent Goals from last year. Prior to setting those goals, we should consider the recommendations from the SIAC Committee. Some of those recommendations may in fact be something that is appropriate to be on the Board/Superintendent goal list for the 2011/2012 school year.
Comments & Suggestions: None
Action Items
9.01 Kreft Emergency Plan
Mr. Hendrix moved, seconded by Mrs. Studer, that the Lewis Central Board of Directors approve the Kreft Emergency Plan Discussion: None Carried: 6-0
9.02 2011-2012 Achievement Goals
Mr. Hendrix moved, seconded by Mrs. Studer, that the Lewis Central Board of Directors approve the student achievement goals for the 2011-2012 school year. Discussion: None Carried: 6-0
9.03 SIAC Recommendations
Mr. Hendrix moved, seconded by Mrs. Studer, that the Lewis Central Board of Directors approve the SIAC goals as presented. Discussion: None Carried: 6-0
9.04 Open Enrollment In Application
Mr. Hendrix moved, seconded by Mrs. Studer, that the Lewis Central Board of Directors deny the open enrollment in applications from Gracie Bradley, D’Andrea Burr, and Devin Burr because of late filing by Mr. Hendrix. Discussion: None Carried: 6-0
9.05 LEED Certification for new ERC
Mr. Hendrix moved, seconded by Mr. Livingston, that the Lewis Central Board of Directors authorize the filing of the Leed Certification paperwork for the new ERC Building. Discussion: None Defeated: 3-3 with Mr. Feller, Mrs. Studer and Mr. Weilage casting no votes.
9.06 Copier Lease
Mr. Hendrix moved, seconded by Mrs. Studer, that the Lewis Central Board of Directors approve a lease from Solution One for the two print shop copiers and the 6 small copiers. Discussion: None Carried: 6-0
9.07 Titan Hill Site Improvement Change Order
Mr. Hendrix moved, seconded by Mr. Feller, that the Lewis Central Board of Directors approve the change order to MFT Construction for additional work in conjunction with the Titan Hill Site Improvement Project in the amount of $16,558.64. Discussion: None Carried: 5-1, Mr. Hendrix voting no
9.08 Curriculum Mapper / Instruction Planner Renewal
Mr. Hendrix moved, seconded by Mrs. Studer, that the Lewis Central Board of Directors approve the renewal subscription for Curriculum Mapper and Instruction Planner at a cost of $16,720.00. Discussion: None Carried: 6-0
9.09 Board / Superintendent Goals for 2011-2012
This item was tabled.
Information/Future Items
*Regular School Board Meeting – August 15, 2011
*First Day of Classes – August 17, 2011
Adjournment
With no further business before them, at 9:45 pm Mr. Hendrix motioned to adjourn the meeting, seconded by Mrs. Studer. By voice vote, all were in favor.
Approved – Dorene Scheffel Dale Kreher
President, Lewis Central Board of Education Board Secretary, Lewis Central Board of Education