LEWIS CENTRAL BOARD OF DIRECTORS
BOARD MEETING
MONDAY, AUGUST 15, 2011
Un-Official Minutes
Call to Order: Board President Dorene Scheffel called the regular meeting to order at 7:15 pm. At roll call, the following board members responded as present: Mr. Feller, Mr. Hendrix, Mr. Livingston, Mr. Stazzoni, Mrs. Studer and Mrs. Scheffel. Mr. Weilage was absent
Administrators: Administrators present were Dr. Mark Schweer, Dave Black, Jeff Carper and Dale Kreher
Guest in attendance: Gary Bowen
Approve Agenda: Mr. Hendrix moved, seconded by Mrs. Studer, that the agenda be approved as presented. Discussion: none Carried: 6-0
Commendations/Good News:
- Dr. Schweer reported that we are well under way on a new school year. Dave did an excellent job of facilitating the New Teacher Orientation session. Welcome Day included presentations by Dorene Scheffel, Bob Mundt and Chanda Koher from Holmes Murphy.
Comments & Suggestions: None
Consent Agenda: Mr. Stazzoni moved, seconded by Mr. Feller, that the consent agenda be approved as presented. Discussion: Consent Agenda included: Approval of Minutes from the August 1, 2011 meeting, Financial Statements from July 2011 and Bills recommended for payment. Administrative Recommendations included: Licensed – Approval to Employ – Ryan Burk, HS Head Wrestling. Classified – Approval to Employ – Barbara Hanna – KR dishwasher, Chris Williams – TH Sped Para, Mindy McCormick – TH Sped Para, Tia Bach – KR Sped Para, Charles Ferris – Bus driver, John Khaizuk – Bus driver, Vincent Baker – Bus driver, Larissa Stogdill – TH Sped Para, Ashley Hough – KR Sped Para, Teresa Lowder – KR Sped Para, JoEllyn Miller – TH part time custodian, Connie Miller- Bus driver. Classified Resignations – Michelle Sinnott – TH sped para, Tara Harmsen – KR sped para, Marshel Wilber – TH part time custodian. Changes in salary schedule due to increased education for Anne Benson, Karen Buhr, Kelly Carr, Breanne Cunningham, Lorraine Duitsman, Chris Eckerman, Marlys Frohwein, Denise Geier, Amanda Hegg, Gina Johnson, Todd Johnson, Susie Jones, Laurie Kammrad, Analise Letner, Kristi McMullen, Kay Phillips, Kris Rutledge, Cheryl Ryan, Cindy Sellers, Lora Shanks, Beth Smith, Joanna Stenlund, Jewell Tweedt, Sandy Williams, Ashley Wilson. Carried: 6-0
Reports
- Summer Construction Projects update – Jeff Carper reported that the Middle School Roofing project is completed, a final walk through/inspection will be done soon. The final dirt work on the Central Elementary project should be completed by this coming weekend. The bleacher replanking project is completed. All equipment, etc. should be removed from Titan Hill this coming weekend.
- Clarification of Titan Hill Site Improvement Change Order – Gary Bowen reported that because of the timing of the project, the grading had started at Titan Hill before the final ERC building design was completed, this resulted in some minor changes in the grading specs at the site. The building is actually smaller and it is shaped a little differently than on the original proposals. Current plans show that the size of the ERC is 8566 square feet. There was also a question on the slope of the hill at Titan Hill. Both Jeff Carper and Gary Bowen reported that this is not the final slope on the hill, there will be changes as the ERC is constructed. The traffic light will be re-timed very soon. Some of the traffic congestion should be eliminated with the new three lane road.
Discussion Items
7.01 Change Order for Central Elementary Renovation
This change order is for additional structural engineer fees. Gary Bowen has reviewed the request from the structural engineer (Ken Lathrum) and is in support of the additional fees.
• The existing roof joists over the gym and area B require tie-downs to prevent roof uplift. This is the same condition found on some existing roof joists at Titan Hill.
Additional fee request = $832.00
• The existing roof diaphragms were not properly designed and constructed to meet the current IBC code. The diaphragm needs to be structurally connected to sheer walls.
Additional fee request = $694.00
• The existing roof framing over Area B needs to be augmented to support the additional weight of the new roof top mechanical units.
Additional fee request = $778.00
Total additional fee request = $2,304.00
7.02 Approve Contract with Heartland Family Service
This is a renewal of the contract with Heartland Family Service for the provision of a Student Assistance Program. This program provides students with readily available professional assessment, appropriate referral and short term counseling services for alcohol/substance abuse, relationship/family problems and emotional disorders. The Administration views this as an important support for students/families. The agreement will be in place from September 6, 2011 – May 25, 2012. The fee will be $28,245.00 for 512 hours at a rate of $55.16 (last year’s hourly rate was $53.56). The amount of time will be the same as in previous years that being 16 hours per week divided between the High School and Middle School. Funding will come from At Risk- Allowable Growth dollars and/or General Fund. In prior years we had some Federal Drug Free money but those monies are no longer available.
7.03 Protocol Procedures for Adding Positions to Supplemental Schedule
The administration has worked with district legal counsel in developing protocol procedures whereby we would have a process for adding positions to the supplemental pay schedule. If approved, the administration would implement the protocol procedures specific to the supplemental positions that were a part of the Association’s proposal last spring for Middle School (Math Counts, Lego League, and Leadership) as an agenda item for the September 12th meeting. The administration will also review other positions on the Supplemental Pay Schedule throughout the upcoming school year to ensure that all positions meet the protocol procedures.
7.04 Approve Board/Superintendent Goals for 2011-2012
Per the discussion at the August 1st meeting, revisions have made to the goals for this school year. Discussion centered around deleting the 6th Pillar and combining with the 7th. The final decision was to delete the 6th pillar and to add wording to the 7th pillar to not only include the development and implementation of professional development but the analysis of the programs as well. Dr. Schweer to edit and publish.
Comments & Suggestions: None
Action Items
9.01 Change Order for Central Elementary Renovation
Mr. Hendrix moved seconded by Mrs. Studer, that the Lewis Central Board of Directors approve the change order calling for additional professional fees (structural engineer) as presented in the amount of $2,304.00. Discussion: None Carried: 6-0
9.02 Approve Contract with Heartland Family Service Mr. Hendrix moved, seconded by Mr. Livingston, that the Lewis Central Board of Directors approve the contract with Heartland Family Services for the Student Assistance Program for the 2011-2012 school year at a cost of $28,245.00. Discussion: None Carried: 6-0
9.03 Protocol Procedures for Adding Positions to Supplemental Schedule
Mr. Hendrix moved, seconded by Mr. Feller, that the Lewis Central Board of Directors approve the protocol procedures for adding positions to the Supplemental Pay Schedule. Discussion: None Carried: 6-0
9.04 Approve Board/Superintendent Goals for 2011-2012
Mr. Hendrix moved, seconded by Mr. Feller, that the Lewis Central Board of Directors approve the Board/Superintendent Goals for the 2011-2012 school year as discussed. Discussion: None Carried: 6-0
Items of Interest/Future Board Meeting
• Regular School Board Meeting – September 12, 2011
• School Board Election – September 13, 2011
Adjournment
With no further business before them, at 8:10 pm Mrs. Studer motioned to adjourn the meeting, seconded by Mr. Feller. By voice vote, all were in favor.