LEWIS CENTRAL BOARD OF DIRECTORS
BOARD MEETING
MONDAY, APRIL 18, 2010
Un-Official Minutes
Call to Order: Board President Dorene Scheffel called the regular meeting to order at 5:32 pm. At roll call, the following board members responded as present: Mr. Feller, Mr. Hendrix, Mr. Stazzoni, Mrs. Studer, Mr. Weilage and Mrs. Scheffel. Mr. Livingston was absent.
Administrators: Administrators present were Dr. Mark Schweer, Dave Black, Jeff Carper and Dale Kreher
Guest in attendance: Gary Bowen, Dennis Friend and Kevin Power
Approve Agenda: Mr. Hendrix moved, seconded by Mr. Feller, that the agenda be approved as presented. Discussion: None Carried: 6-0
Move to Closed Session:
Mr. Hendrix moved, seconded by Mr. Stazzoni, to enter into closed session at 5:35 pm for the purpose of Administrator formal evaluations. Discussion: None Carried 6-0
Return to Open Session:
Mr. Hendrix moved, seconded by Mrs. Studer, that the Lewis Central Board of Directors to return to open session at 6:30 pm. Discussion: None Carried 7-0
Commendations/Good News:
Dr. Schweer received a note from a parent regarding the Iowa Public Radio interview with Joe Vinchattle about Project Lead the Way.
Comments & Suggestions: None
Consent Agenda: Mr. Hendrix moved, seconded by Mr. Stazzoni, that the Consent Agenda be approved as presented. Discussion: Consent Agenda included: Approval of Minutes from the April 4, 2011 meeting, Financial Statements from March 2011 and Bills recommended for payment. Administrative Recommendations included: Licensed – Approval to Employ : Denise Beyenhof – Elementary Counselor, Classified Resignations: Mike Thomsen – TH part time custodian, Teresa Peterson – Bus Driver, Kathy Schaben – KR sped para. Miscellaneous included: Glenwood Cooperative Swimming Agreements, University of Northern Iowa student teaching agreement and Retirement Investors’ Club Service Agreement. Carried: 6-0
Reports
None
Discussion Items
7.01 Approve Bid for Bleacher Replacement
One of the projects in the next set of projects is to replace the wooden bleachers on the visitor’s side of the football field with metal bleachers. We received bids from three companies:
Kay Park Recreation $66,374.64
Seating and Athletic Facility Enterprises $79,200.00
Sport Construction Midwest $84,266.00
There was some concern regarding the grade of the aluminum used in the bleachers as well as braces in regards to the sturdiness of the seats. More information is needed regarding the construction of the bleachers as well as references for Kay Park Recreation since they were the lowest bid. It was decided to table this discussion waiting further information.
7.02 Central HVAC System
BVH and KPE were present at the meeting to seek direction for the HVAC system for the renovated Central Building area. Do we want to consider geothermal? If so, we have several options”
(1) Add a wellfield to minimize size of new electric boiler which is replacing the 3 gas-fired boilers thereby creating a Hybrid geo-exchange heat pump system.
(2) Replace Auditorium RTUs with Geo-exchange RTUs (similar to Titan Hill) and add a north wellfield to serve them.
(3) Maximize the north wellfield size and connect to south wellfield to place nearly all of the school (including the Middle School Building) on a full blown geo-exchange system.
KPE included cost estimates for the various options. There would probably be some rebate monies coming our way from Mid American Energy as there has been with our other projects. Gary Bowen reported that there is currently $175,000 included in the renovation project to update the current HVAC system.
Gary Bowen from BVH also presented some possible exterior finishes for the Gym and Area B. He presented 3 possible plans with some additional expenses to be incurred with two of the three plans. A decision needs to be made within the next month.
7.03 Approve Summer Project List
Jeff Carper presented a list of summer projects and furniture purchases for the various buildings on campus. Dale Kreher also presented a summary of money in our PPEL fund.
7.04 NWEA Licensing Renewal
We need to renew our NWEA testing. We presently use these as the required multiple assessments in reading and math. This license runs from July 1- June 30. 483 licenses from MAP for Primary renewal @ $12.50 1765 licenses for State MAP tests renewal @ $12.50. Total: $28,100.00
7.05 First Reading of Several Policies
The following policies were reviewed and no changes were recommended. 400 Statement of Guiding Principles (last reviewed in 2006). The 400 section is “staff personnel”. 700 Statement of Guiding Principles (last reviewed in 2006). The 700 section is “auxiliary services”. 701.2 Scope of the Food Services Program (last reviewed in 2006). 701.3 Financial Support (last reviewed in 2006). 701.4 Eligibility For Free or Reduced Cost Meals (last reviewed in 2006). 702.1 Transportation Regulations (last reviewed in 2006). 702.2 Student Eligibility For Bus Service (last reviewed in 2006). 702.4 Extra-Curricular Activities Bus Service (last reviewed in 2006). 702.5 Transportation Insurance Program (last reviewed in 2006). 702.6 Transportation of Nonschool Groups (last reviewed in 2006). Our policy allows for no exceptions. 702.7 Transportation of Nonpublic School Students (last reviewed in 2006). 702.8 School Bus Routes and Stops (last reviewed in 2006). 702.9 Emergency Routes (last reviewed in 2006). 702.10 Student Conduct on School Transportation (last reviewed in 2006). 702.11 Transportation in Inclement Weather (last reviewed in 2006). Mandatory policy but the content is not. There were several recommended changes for policy 701.1.
7.06 Open Enrollment In Application
At the April 4th Board Meeting, the board denied the late open enrollment in application for Rachel Cushing based upon our understanding of where she lived. We had reason to believe that she lived in Council Bluffs and because she filed on March 4, the application was after the March 1 deadline. The parents have since provided us with documentation that they currently live in Papillion, NE. Therefore, this would be considered “Good Cause” because of a change in residency therefore the March 1 deadline is not applicable. Because this was board action, I believe board action is necessary to now approve the open enrollment in application.
7.07 Resolution to Fix a Date for the Sale of School Infrastructure Sales, Services and Use Tax Revenue Bonds, in the Principal Amount Not to Exceed $6,300,000 and to Approve the Official Statement for the Bonds
This action is necessary so that we can borrow against the sales tax revenues in order to pay for the next set of Master Facility Plan projects.
7.08 Administrator Evaluation (Closed Session)
Comments & Suggestions: None
Action Items
9.01 Approve Bid for Bleacher Replacement
This item was tabled, awaiting further information.
9.02 Central HVAC System
Mr. Hendrix moved, seconded by Mr. Stazzoni, that the Lewis Central Board of Directors leave the HVAC as presented in the original remodeling plans by BVH. Discussion: None Carried: 5-1 with Mr. Hendrix voting No.
9.03 Approve Summer Project List
Mr. Hendrix moved, seconded by Mr. Weilage, that the Lewis Central Board of Directors approve summer project list as presented. Discussion: None Carried: 6-0
9.04 NWEA Licensing Renewal
Mr. Hendrix moved, seconded by Mr. Feller, that the Lewis Central Board of Directors approve the NWEA license renewal at a total cost of $28,100.00. Discussion: None Carried: 6-0
9.05 First Reading of Several Policies
Mr. Hendrix moved, seconded by Mrs. Studer, that the Lewis Central Board of Directors approve the above policies on 1st reading. Discussion: None Carried: 6-0
9.06 Open Enrollment In Application
Mr. Hendrix moved, seconded by Mr. Feller, that the Lewis Central Board of Directors approve the open enrollment in application for Rachel Cushing for the 2011-2012 school year. Discussion: None Carried: 6-0
9.07 Resolution to Fix a Date for the Sale of School Infrastructure Sales, Services and Use Tax Revenue Bonds, in the Principal Amount Not to Exceed $6,300,000 and to Approve the Official Statement for the Bonds
Mr. Hendrix moved, seconded by Mr. Feller, that the Lewis Central Board of Directors approve the resolution as presented. Discussion: None Carried 6-0
Move to Closed Session:
Mr. Hendrix moved, seconded by Mr. Feller, that the Lewis Central Board of Directors enter into closed session at 8:25 pm for the purpose of Administrator formal evaluations. Discussion: None Carried 6-0
Return to Open Session:
Mr. Hendrix moved, seconded by Mr. Feller, that the Lewis Central Board of Directors return to open session at 9:45 pm. Discussion: None Carried 6-0
Information/Future Items
*Regular School Board Meeting – May 2, 2011
Adjournment
With no further business before them, at 9:45 pm Mr. Hendrix motioned to adjourn the meeting, seconded by Mr. Stazzoni. By voice vote, all were in favor.
Approved – Dorene Scheffel Dale Kreher
President, Lewis Central Board of Education Board Secretary, Lewis Central Board of Education